Editorial Coordinator

TITLE: Editorial Coordinator

STATUS: Full-time; Seasonal

LOCATION: Remote

START DATE: Monday, April 13, 2026 (negotiable)

END DATE: Sunday, August 30, 2026

WORKWEEK: Full-time; flexible schedule set in advance with supervisor. Hours will be distributed

across a 6-day workweek (Monday through Saturday).

REPORTS TO: Editorial and Design Director

DEPARTMENT: Marketing

COMPENSATION: $800 - $900 per week (less applicable tax withholdings).

POSITION OVERVIEW

Jacob’s Pillow seeks a highly organized and detail-driven seasonal Editorial Coordinator to support the Marketing department in the development of core editorial materials, both print and digital, for the 94th annual Jacob’s Pillow Dance Festival, the largest and longest-running dance festival in the United States. Working remotely under the guidance of the Editorial and Design Director, this position centers on the preparation of performance-specific print programs distributed to audiences onsite in Becket, Massachusetts, which will constitute the majority of this role’s workload.

This is a production-heavy, deadline-driven role. The coordinator will be directly responsible for soliciting and managing artist-provided content, laying out programs in professional design software, maintaining Jacob’s Pillow’s editorial standards, and overseeing the internal review and revision process—requesting feedback, incorporating edits, and preparing final files. The role also includes coordinating with the organization’s local print partner to ensure accurate, timely, and high-quality production. In addition to print program production, the role will include ongoing editorial responsibilities focused on copyediting and proofreading a range of marketing and communications materials.

RESPONSIBILITIES

Print Programs

• Proactively solicit written materials and photography from dozens of artist companies on rolling deadlines, providing clear guidelines, tracking submissions, and following up as needed to ensure completeness and accuracy.

• Organize, version, and manage artist-provided content across multiple programs, maintaining consistent file-naming, documentation, and internal records.

• Design and lay out performance-specific print programs using Adobe InDesign, adhering to established templates, branding standards, and accessibility considerations.

• Copyedit artist materials to Jacob’s Pillow’s editorial style standards, flagging inconsistencies, resolving factual questions, and escalating issues as needed using thoughtful editorial judgment.

• Manage the internal review and revision process for each program, including requesting feedback from multiple stakeholders, synthesizing comments, and implementing edits efficiently and accurately.

• Prepare final, print-ready files and coordinate directly with Jacob’s Pillow’s local print partner to place orders, confirm specifications, and meet production timelines.

• Track schedules, milestones, and approvals across multiple concurrent programs to ensure deadlines are met in advance of performance dates.

• Communicate regularly with the Editorial and Design Director regarding progress, challenges, and priorities, incorporating guidance and feedback throughout the production cycle.

Editorial Support
This work supports the Editorial and Design Director in managing production volume and maintaining editorial standards during peak periods.

• Provide copyediting and proofreading support across a range of marketing and communications materials, applying Jacob’s Pillow’s editorial style guide to ensure clarity, consistency, accuracy, and tone of voice

• Support the Editorial and Design Director by managing editorial quality control on assigned projects, including fact-checking, flagging inconsistencies, and resolving routine editorial issues independently

• Assist with editorial traffic management by preparing drafts for review, incorporating edits, and maintaining version control to support timely production across overlapping deadlines

REQUIRED QUALIFICATIONS

• Strong proficiency in Adobe InDesign and Illustrator

• Familiarity with Adobe Creative Cloud (software licensing will be provided by Jacob’s Pillow)

• Familiarity with Google Workspace (Docs, Sheets, etc.)

• Excellent written and verbal communication abilities

• Demonstrated project management skills and ability to meet deadlines

• Collaborative mindset with the ability to work effectively in team settings

• Commitment to supporting an equitable and respectful work environment

PREFERRED QUALIFICATIONS

Candidates with alternative professional experiences and qualifications equivalent to those listed below are encouraged to apply.

• Previous experience in marketing, arts organizations, or nonprofits

• Familiarity with Asana or other project management software

• Passion for dance and the performing arts

Not sure you meet 100% of the qualifications? Research shows that men apply for jobs when they meet about 60% of the criteria, while women and other marginalized groups tend to only apply if they meet every requirement. If you believe you could excel in this role, we encourage you to apply. Use your cover letter to tell us about your experience and what you hope to bring to this role. We value diverse backgrounds and experiences, including those returning to work after a gap or transitioning careers. We’d be glad to have you on our radar.

APPLICATION PROCESS

• Submit a written application , which must consist of an up-to-date resume as well as a cover letter.

• Supplemental video and/or audio materials are welcome but not required.

• Interview stages:

  • Pre-screen interview with the hiring manager.

  • Interview with the hiring manager

  • Interview with members of the Marketing team

• Additional materials: Writing samples, and/or project samples may be requested.

• Accessibility Accommodations : Should you require any accommodations to facilitate your application, please don’t hesitate to reach out to us at [email protected]. We are committed to providing support throughout the application journey, whether that’s through email, a phone conversation, or a video call.