Associate Director of Auxiliary Programs

Job Description

Job Description

Salary: $70K78K- based on experience and qualifications

Position Summary

Bay Farm Montessori Academy seeks an entrepreneurial and strategic leader to serve as its inaugural Associate Director of Auxiliary Programs. This role is responsible for building, leading, and scaling a comprehensive portfolio of non-tuition revenue programs that enhance the student experience, support families, and contribute to the Schools long-term financial sustainability.

This is a unique opportunity to build and lead a key strategic function at the School, shaping the future of auxiliary programming at Bay Farm Montessori Academy. This role is designed with a growth pathway to Director of Auxiliary Programs for a candidate who demonstrates strong operational leadership and the ability to grow auxiliary programming and revenue over time.

The Associate Director of Auxiliary Programs reports to the Director of Finance & Operations and works closely with the Administrative Team, faculty, and staff. This is a highly visible, high-touch role that interacts regularly with parents, students, and external partners.

The Associate Director will provide vision, strategy, and operational oversight for all auxiliary programs, including Before Care, After Care, Summer Camp, Enrichment, Facility Rentals, and Student Lunch. This leader will design and grow mission-aligned offerings that strengthen community engagement, support admissions and retention, and generate sustainable revenue.

In addition, the Associate Director will develop the systems and infrastructure necessary to ensure high-quality, safe, and financially sound programs. This includes oversight of budgeting and financial performance, staffing models, scheduling, vendor partnerships, and overall program operations and customer experience.

The Associate Director will partner closely with the Director of Marketing & Community Engagement to develop and execute marketing and enrollment strategies for auxiliary programs, ensuring strong participation, clear communication, and alignment with the Schools brand and admissions goals.

This role requires a highly organized, hands-on leader with strong business acumen who can balance strategic thinking with day-to-day execution. The ideal candidate is comfortable building programs from the ground up, managing multiple priorities, and collaborating across departments to deliver exceptional, mission-aligned experiences for students and families.

Essential Job Functions

• Develop and execute a multi-year strategy for auxiliary programming that drives revenue growth and aligns with Bay Farms mission and strategic priorities
• Oversee day-to-day operations of all auxiliary programs, ensuring high-quality, safe, and well-run experiences for students and families
• Build and manage program budgets, pricing strategies, and financial reporting to ensure strong fiscal performance
• Design staffing models, recruit, train, and supervise auxiliary program staff and seasonal employees
• Teach one enrichment program per session
• Utilize the Homeroom platform to set up, manage, and administer all auxiliary program offerings, including registration, scheduling, tracking attendance of programs, and financial configurations
• Partner with internal teams to ensure seamless coordination across school operations, facilities, and student programming
• Collaborate with Marketing & Community Engagement to promote programs, increase enrollment, and enhance community awareness
• Establish and manage vendor relationships and external partnerships (e.g., enrichment providers, rental clients, service providers)
  

Minimum Requirements

• At least 5 years of experience in program management, operations, auxiliary programs, or a related field (e.g., camps, enrichment programs, youth programming, events, or hospitality)
• Demonstrated experience managing multiple programs or business lines simultaneously, including scheduling, staffing, and logistics
• Strong experience with budgeting, pricing, and financial oversight, with an understanding of revenue and expense drivers
• Proven ability to build and implement systems and processes to support efficient, scalable operations
• Experience supervising staff, including hiring, training, and performance management
• Experience working with third-party vendors or external partners, including contracting and relationship management
• High level of organizational and project management skills, with the ability to manage competing priorities and deadlines
• Strong interpersonal and communication skills, with the ability to work effectively across departments and with families
• Proficiency with technology platforms used for program management and registration (e.g., Homeroom or similar systems)
• Bachelors degree or equivalent professional experience
• Ability to work on-site
• Willingness to obtain and/or maintain Massachusetts Department of Early Education and Care (EEC) certification, including completion of any required trainings upon hire

Preferred Candidates:

• 710+ years of experience leading auxiliary programs, camps, enrichment programs, or similar revenue-generating initiatives
• Demonstrated success in growing programs or increasing revenue through program development, pricing strategy, and/or improved operations
• Experience building programs from the ground up or significantly expanding existing offerings
• Experience in an independent school, Montessori school, or youth-serving organization (strongly preferred)
• Strong business acumen, including comfort with data analysis, financial reporting, and performance metrics
• Experience with registration and program management systems (e.g., Homeroom, etc.)
• Ability to think strategically while remaining highly hands-on and execution-oriented
• Demonstrated ability to deliver excellent customer experience for families and participants

Benefits

Bay Farm Montessori Academy offers a comprehensive and competitive benefits package, including:

• Medical, dental, and vision insurance (with employer contributions)
• 100% employer-paid Life Insurance and Long-Term Disability
• Employer-funded Health Care Flexible Spending Account (FSA)
• 403(b) retirement plan
• Paid time off
• Professional development opportunities
• Tuition remission (where applicable)
• Auxiliary Program discounts (where applicable)

Employment Type: Full Time Exempt from overtime

Job Location: On site

Working Hours: 8am-4pm Monday to Friday

Schedule: 40 hours per week during school year, 30 per week during summer vacation

PTO: Generous PTO. Additional PTO aligns with the school closures of approximately six weeks per the school calendar (typically 3 days in November, two weeks in December, one week in February, one week in April, and other federal and state holidays).

Bay Farm Montessori Academy does not discriminate on the basis of race, color, religion, creed, age, gender identity, national origin or ancestry, veteran status, sexual orientation, genetic information, or any non-job related physical or mental disability. We welcome candidates who will increase our diversity.