Senior Property Manager

Maloney Properties – Voted “Best Place to Work” by our employees for 11 years!

Join our hard-working motivated team! Our reputation for customer service and quality workmanship is the best in the industry.

About Us:

Established in 1981, Maloney Properties LLC is a successful real estate firm. Our services include property management, real estate development, hospitality management, sales/marketing, and construction management services. We manage more than 100 housing communities with more than 10,000 units throughout the New England area.

We attribute our success to the effective working partnerships we have created with both clients and staff. Maloney Properties has developed a unique culture and work environment that is a significant factor in our success and enables us to attract and retain the best talent and finest professionals in the industry. As a result, Maloney Properties has a high employee retention rate with an average employee tenure of more than 10 years.

We are a company with a human focus and feel passionately and genuinely that our employees are our greatest asset. We are dedicated to teamwork, staff development and training. We have created a community within our company; we set clear goals and work together to achieve them. Maloney Properties is an Equal Opportunity Employer.

Your Responsibilities

The Senior Property Manager will be responsible for the overall management of the assigned portfolio on a day-to-day basis. The portfolio currently includes 6 residential properties in Hyde Park and Mattapan, MA. Your duties and responsibilities will include:

• Hiring and supervising all property administrative personnel. Overseeing the maintenance operations in conjunction with the Maintenance Superintendent and Multi‑Site Facilities Manager. Ensuring the completion of all employee performance reviews and 1:1’s.
• Making recommendations to the Regional Manager for staffing of all on‑site positions.
• Issuing final approval for all property purchases, securing Regional Manager and Owner approval when necessary. Continuously reviewing expenses against budget to ensure performance within budgetary constraints.
• Achieving property compliance with all applicable requirements to regulatory agencies.
• Developing the annual operating budget for the properties with the Regional Manager.
• Reviewing monthly voucher submittals to ensure accurate requests for subsidy income.
• Reviewing all applicant files prepared for move‑in to ensure accuracy of calculations and compliance with tax credit rules, Section 8 Occupancy rules, and HUD regulations.
• Enforcing lease regulations, following through with violations of the lease with respect to state, federal and local regulations governing evictions. Meeting with residents when necessary to gain lease compliance. Making referrals to and working with the Resident Service Coordinator.
• Making recommendations for policy changes to the Senior Staff whenever necessary.
• Preparing for reviews and inspections by all governing agencies, lenders and investors including but not limited to HUD, MassHousing, Fine Point, and Spectrum. Preparing written responses to all agency reviews.
• Meeting bi‑weekly with the Regional Manager and providing a written report to the appropriate parties with overall activity on the property.
• Meeting bi‑monthly with the Attorney to review legal actions.
• Meeting as necessary with local police departments and security contractors, and other local law enforcement officials to address community issues.
• Reviewing and revising day‑to‑day maintenance schedules, as necessary after consultation with the Superintendent and Multi‑Site Facilities Manager.
• Working with the Maloney Properties Facilities Department in developing long and short‑range maintenance planning.
• Overseeing the annual preventive maintenance inspections of all apartments on‑site, in accordance with the Preventive Maintenance Plan and in conjunction with the Multi‑Site Facilities Manager.
• Overseeing compliance with established office procedures.
• Meeting with community organizations as scheduled and requested.
• Responsible for ensuring that all households are recertified on an annual basis and remain in compliance with affordable housing regulations.
• Invoice approval and coordination with Admin staff to ensure timely invoices are processed timely.
• Tracking and reporting on arrears, processing legal notices, RAFT applications.
• Overseeing the extermination plan and monitoring weekly treatments.
• Developing and maintaining good inter‑departmental relationships with the finance, IT and compliance departments.
• All other duties as assigned by the Regional Manager to support the operations of the sites within the portfolio.

Your Qualifications

The Senior Property Manager must demonstrate effective written and oral communication skills. They must be able to work collaboratively in the development, revision, and implementation of all property policies, procedures, programs and systems. Other required qualifications include:

• 5 or more years of experience in a senior‑level management position.
• Previous experience with affordable housing program administration, including Section 8 and LIHTC.
• COS, SHCM, C3P, TCS or equivalent certifications are preferred.
• Previous experience with Microsoft Office (Word, Excel, Outlook).
• Previous experience with property management software; proficiency in Yardi is preferred.
• A valid driver's license and access to a vehicle for travel between sites.

We offer highly competitive pay and a comprehensive benefits package including great health benefits, 13 paid holidays, vacation time, 401k match, life and disability insurance, employee assistance program, and more. You will love our family‑friendly workplace and healthy work‑life balance at Maloney.

We also offer training programs and opportunities that lead to employee advancement and promotions. If you are interested in furthering your skills and building your career, this is a great opportunity for you!

Salary Range: $110,000-125,000 depending on previous experience.