Administrative Assistant

Job Description

Job Description

Guidewire, Inc is seeking to hire an Administrative Assistant to join our Team at the Solutions Day Program in Pittsfield, MA. The Administrative Assistant plays a vital role in supporting the daily operations of our Community Based Day Services (CBDS) and the Pathway to Employment program. This position serves as the first point of contact for visitors, ensuring a welcoming and professional environment while maintaining strong communication with employees and the leadership team. Key responsibilities include managing front desk operations, maintaining organized records and inventories, scheduling trainings and meetings, processing maintenance and vehicle paperwork, and supporting programmatic documentation and data tracking. The ideal candidate demonstrates strong organizational skills, attention to detail, and the ability to handle confidential information with discretion. This role requires certifications in CPR/First Aid, Safety Care, and Medication Administration Program (MAP)-Guidewire will provide the required training to obtain these certifications. This is a full-time non exempt Monday-Friday 8:00am-4:00pm in office position.

Benefits:

• Health, vision, dental & life insurance
• Short-term & Long-term disability insurance
• 401 (K) retirement plan (with company contribution)
• Competitive sick, personal and vacation time
• 11 Paid Holidays
• Tuition Remission
• Employee Assistance & Employee Discount Program

Qualifications:

• Associates degree preferred and 2-4 years of experience in the field/or related field preferred.
• Computer proficiency in Word, Excel, and Outlook
• Attention to detail
• Ability to prioritize
• Organizational and follow-up skills
• Ability to communicate verbally and in writing
• Excellent communication and interpersonal skills
• Empathy, compassion, patience and a commitment to providing high quality care
• Must possess and maintain reliable transportation, valid drivers license, and automobile insurance.

About the Agency:

Guidewire, Inc is a Non-Profit Human Services Agency founded in 1982, supporting people with disabilities in community settings, enabling adults and young adults with developmental disabilities and behavioral challenges to enjoy community living. We believe everyone deserves to experience a rich and fulfilling life within their local community. Our team is here to support them with well-trained and dedicated staff guiding them every step of the way. We appreciate the dedication and talents of our staff as the source of our success. We support our staff by offering professional development opportunities, recognition of accomplishments, rewarding and engaging work.

Guidewire, Inc is an equal opportunity employer