Administrative assistant / parts clerk

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Job Title: Administrative Assistant

Job Description

Join a dynamic team as a Administrative Assistant responsible for managing full-cycle customer daily invoicing activities, assisting with local system administrative tasks, and coordinating receiving activities. This role ensures inventory accuracy through frequent cycle counts and material assessments while providing support for end-of-month activities and customer follow-ups.

Responsibilities

• Handle full-cycle customer daily invoicing activities, including local parts sales and service invoicing.
• Assist with local system administrative activities, such as employee and asset data entry.
• Coordinate receiving activities by storing and stocking materials in their proper locations, ensuring system accuracy.
• Ensure inventory accuracy through frequent cycle counts and material aging assessments.
• Complete daily data entries in customer secondary software.
• Support local and organizational leadership with end-of-month activities, including inventory reports, productivity, and invoicing summaries.
• Assist leadership with customer follow-up regarding aging accounts receivable as required.
• Coordinate badging system processes and audits through site-specific authorities.
• Maintain and order department supplies and materials while ensuring the organization and cleanliness of the general office appearance.
  
  

Essential Skills

• 3 or more years of relevant experience required.
• Proficiency in Microsoft Office Suite, SAP, and Salesforce.
• Ability to obtain and maintain an airport-issued ID badge.
• Experience with customer secondary systems preferred.
  
  

Additional Skills & Qualifications

• Customer service oriented with experience in inventory management, parts inventory, and inventory control.
  
  

Why Work Here?

Employees enjoy regular increases based on performance reviews. The company is a large national presence offering great benefits, including medical, dental, vision, and 401k. There is significant opportunity for growth and advancement as new business opportunities arise. The company supports relocation if necessary and offers tuition reimbursement for further education.

Work Environment

Work in an office setting.

Job Type & Location

This is a Contract to Hire position based out of Boston, MA.

Pay And Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

Available For This Temporary Role May Include The Following

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in Boston,MA.

Application Deadline

This position is anticipated to close on Nov 14, 2025.

About Aerotek

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you have questions about this posting, please contact [email protected]