Program Administrator - Cantor Lab

Overview

The Department of Cancer Immunology & Virology, Dana-Farber Cancer Institute invites applications for a highly motivated Program Administrator II to support a deadline-driven, multi-tasking environment that requires extreme attention to detail and persistent follow-up in a dynamic research setting. The Cantor laboratory studies the immune response of T cell genes and their products in the context of anti-tumor immunity, antibody-mediated rejection, autoimmune and neurodegenerative disorders. The successful applicant will have demonstrated potential for working collaboratively with the PI, research personnel in the lab and department, as well as internal and external faculty collaborators, in addition to interface with departmental operations and central administration offices (EH&S, IACUC, etc).

The Dana-Farber Cancer Institute is a major research center that offers a vibrant, interactive research community in basic and translation research. Our research program is part of a broader mission to train young scientists within a stimulating and collegial research environment at DFCI, as well as the Department of Immunology at Harvard Medical School and its affiliated institutions.

Under limited supervision, the Program Administrator II provides operational and complex administrative support to the program. The Program Administrator II coordinates programs to ensure that implementation and prescribed activities are carried out following specified objectives and may assist in the development of new or revision of program goals and objectives. The Program Administrator II represents the program in promotional efforts, cross-functional collaboration, prepares detailed program reports, analyzes data, and provides insights for program improvement.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, autoimmune, immunodeficient and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Responsibilities

• Provides operational and complex administrative support in the development and implementation of program functions.
• Staffs or leads program meetings including preparing agendas, generating minutes, following up on action items and supporting related program initiatives and projects.
• May lead or supervise program administrative staff providing guidance and mentorship.
• May be responsible for maintaining program databases, collecting and analyzing data, and preparing reports to track program progress and outcome.
• Serves as a central point of contact between staff, other departments, and/or external constituencies on day-to-day programmatic, operational, and administrative matters.
• Represents the program in promotional efforts and in cross-functional collaboration.
• Plans and executes seminars, meetings, and special projects.
• Triage inquiries and provide general problem resolution related to program with appropriate level of urgency.
• Maintains and manages processes associated with varied programs, projects, and events.
• May evaluate program effectiveness to develop improved methods.
• May assist in the development of new or revision of program goals and objectives.
• Produces and manages program-wide communications for program members and relevant stakeholders.
• May be responsible for promoting the program through various channels such as social media, email newsletters or community outreach efforts.
• May develop or update content for websites and social media platforms.
• Keeps all members of the team up to date with relevant program information.
• Supports program leadership in evaluation of current needs, considers future growth and identifies plans for developing appropriate initiatives to support the Department’s infrastructure (i.e., process improvement, etc.).
• In collaboration with the management, routinely gathers stakeholder feedback, addresses concerns or feedback, and escalates critical issues.
• As part of programmatic work may support and assist institute-wide cross-departmental projects and initiatives.
• May monitor budget, track expenditures/transactions, and handle financial administration projects as it pertains to the program.
• May work on special assignments and projects as needed.

SUPERVISORY RESPONSIBILITIES:

• Yes, may lead or supervise program administrative staff.

Qualifications

• High School Diploma required. Bachelor’s degree preferred.
• 5 years of experience working in a medical or scientific research setting or comparable technology-oriented business environment required; of which 2 years must be in a program coordination /administration role.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Excellent written and oral communication skills.
• Advanced knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, Adobe.
• Knowledge of trends, issues, and accepted practices relevant to the position.
• Excellent attention to detail skills.
• Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.
• Must possess the ability to independently solve problems, maintain confidentiality and pay attention to detail.
• Demonstrated ability to take initiative.
• Excellent ability to organize, prioritize and follow-through.
• Ability to manage projects with direct supervision.
• Ability to apply independently a wide variety of policies/ procedures where specified guidelines may not exist.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.