Administrative Assistant - Boston MA

Administrative Assistant

Location: On-site – Boston, MA (Federal Protective Service facilities)

Make an Impact Where It Matters Most

Blue Rose Consulting Group, Inc. (Blue Rose) is seeking a dependable and detail-oriented Administrative Assistant to support senior leadership and operational teams within the Federal Protective Service (FPS), Department of Homeland Security. This on-site role is essential to day-to-day mission execution, public-facing coordination, and secure administrative operations supporting Region One.

You will serve as a primary point of contact for leadership offices, manage sensitive information, and ensure smooth administrative workflows in a secure federal environment.

What You’ll Do

As an Administrative Assistant, you will:

• Screen and route calls and visitors for FPS leadership, including the Regional Director, Deputy Regional Director, and division chiefs; independently handle routine information requests

• Receive and assist visiting agency officials and senior leaders, supporting communications and ad hoc administrative needs

• Respond to public and internal inquiries by clarifying needs, researching information, and coordinating with appropriate FPS divisions to deliver accurate responses

• Consult with supervisors and divisional personnel to develop responses and stay current on FPS programs, procedures, and responsibilities

• Establish, maintain, and control correspondence records and files; distribute incoming mail across regional and remote FPS offices

• Create, edit, calculate, store, and produce final documents (correspondence, reports, calendars, statistics, tables, labels) using Microsoft Office applications

• Receive customer agency requests for additional services, edit request forms for accuracy, and route completed requests to the appropriate officials

• Serve as a designated Timekeeper : review, validate, and maintain federal employee time and attendance records; coordinate corrections with the Human Capital Office; track overtime for budget oversight while safeguarding sensitive personal information

• Support the Protective Security Officer Program Manager by processing Temporary Additional Services requests and preparing submission materials for the Contracting Officer’s Technical Representative

• Coordinate with GSA and other agencies to schedule joint training and conference space for senior staff

• Liaise with facilities maintenance providers to resolve office space issues (HVAC, telephone, lighting)

• Manage secure access control systems for FPS office spaces; issue and revoke FOBs and PINs in accordance with security policies

Schedule & Work Details

• Full-time (40 hours/week)

• On-site: Monday–Friday, 0900–1700

• Work performed at FPS locations in Boston, MA

Requirements

• U.S. Citizenship required

• Experience supporting senior leadership in an administrative or office operations role

• Strong written and verbal communication skills with the ability to handle sensitive information

• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)

• Ability to manage multiple priorities in a secure, fast-paced federal environment

Why Join Blue Rose?

• Support frontline federal security operations with real-world impact

• Work alongside dedicated public servants and experienced professionals

• Stable, full-time on-site role supporting critical DHS missions

• Opportunity to contribute to secure, well-run government operations

Apply Today

Email: [email protected]

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