Human Resources and Administrative Office Manager

Job Description

Job Description

The Office Manager serves at the first point of contact for the Human Resources, General Counsel and Business offices greeting visitors and directing inquiries. The Office Manager provides administrative assistance for the Human Resources, General Counsel and Business offices. While directly reporting to the Director of Human Resources, the Office Manager will support several individuals, including support for all activities involved with their administrative and project needs as required to achieve their individual and team goals. This is an in-person position with a Monday through Friday, 8am-4:30pm schedule.

Additionally, the Office Manager is responsible for a number of activities in support of the human resources department including assigning online training and new employee orientation, coordinating Financial Planning sessions, overseeing ergonomics requests, employee file management, coordinating meetings and documentation compliance for the 403(b) plan, support in managing and reconciling the human resources and benefits budgets, submission of human resources information for Academy weekly newsletters, oversight of nursing mothers room, oversight and coordination of service awards, community events, ordering office supplies, version control and revisions of employee policies.

MINIMUM JOB QUALIFICATIONS:

Bachelor’s degree preferred with five years of experience working in a fast-paced organization/professional setting as a human resources coordinator, executive administrative assistant, office manager or similar role. The successful candidate will be expected to practice and develop cultural competence in the exercise of their duties.

The Office Manager supports the administrative needs of:

1. Director of Human Resources
2. Assistant Head of School for Operations and Finance, CFO
3. General Counsel
   1. Conduct Response Specialist
4. Director of Business Services and Risk Management

A full job description is attached with primary position duties and responsibilities. This is a full-time, non-exempt, staff position with full benefits.

Benefits we offer:

• Employer-subsidized medical, dental, mental health benefits—eligible day 1
• Retirement program with 10% employer contribution
• Annual paid time off: 10 holidays, paid winter closure, 3–6 weeks vacation, 10–12 sick days
• Employer-paid life insurance and long-term disability insurance
• Professional development programs
• Education assistance including tuition remission/reimbursement
• Access to museums, guest speakers, cultural and performing arts
• Campus close to interstates 495 and 93 with free parking
• Free meals during work hours
• Discounted on-campus childcare

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI, and fingerprinting background checks as well as unrestricted authorization to work in the United States.