Executive Assistant
Job Description
Job Description
Job Title: Executive Assistant
Location: Cambridge, MA (Hybrid – Mon & Fri onsite, Tue–Thu remote)
Pay Rate: $65/hr on W2.
Job Summary:- We are seeking an experienced Executive Assistant to support the VP of Business Operations.
- This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
- Manage complex calendars, meetings, and executive schedules
- Coordinate domestic & international travel arrangements
- Prepare and track expense reports and invoices
- Organize meetings, events, and offsites
- Draft, edit, and prepare documents and presentations
- Maintain contracts, agreements, and administrative records
- Handle follow-ups, meeting notes, and action items
Qualifications:
- 3–5+ years of Executive Assistant experience supporting senior leaders
- Experience in pharma or global/matrixed organizations preferred
- Strong Microsoft Office skills (Outlook, Excel, PowerPoint, Word)
- Experience with Concur and MS Teams is a plus
- Excellent communication, multitasking, and problem-solving skills
Education:
- High School Diploma required; Bachelor’s preferred
Additional:
- Must be able to work hybrid from Cambridge, MA
- Ability to lift up to 35 lbs
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