Administrative Assistant

Job Description

Job Description

KEYS:
ADMINISTATIVE SKILLS
COMMUNICATION SKILLS
ORGANIZED
GOOD SYSTEMS AND EXCEL
WILL TRAIN EVERYTHING ELSE !

Responsibilities
Coordinate inspector training activities in accordance with established
procedures, including:
Collecting, reviewing, and verifying required documentation for
new and recertifying inspectors to ensure completeness and
accuracy.
Scheduling training sessions and notifying applicants of assigned
dates and locations.
Maintaining and updating training curricula, rosters, and related
materials as directed.
Track and document training participation and outcomes.
Assist with updates to policies and procedures under guidance of
leadership.
Serve as a point of contact for station representatives and inspectors
regarding program policies, procedural guidance, problem resolution,
billing questions, and recruitment support.
Maintain accurate and updated inspector records in administrative
databases.
Respond to inquiries from station personnel in a timely and professional
manner.
Review and process inspector applications in accordance with
established program standards.
Monitor training participation and assist stations and inspectors with
training profiles.
Assist with financial reconciliation related to training sessions.
Process completed training rosters, payments, and support the creation
and maintenance of inspector profiles in web-based systems.
Work with the Quality Assurance team to identify program or policy
variances, and assist with targeted training for station and inspection
personnel as needed.
Support inspector training sessions, including classroom setup, material
distribution, and logistical preparation.

Requirements
High school diploma or equivalent required, college degree preferred.
Strong interpersonal skills including effective listening and the ability to
interact professionally with customers and colleagues.
Excellent verbal, written, and organizational skills.
Experience with working with Microsoft Office products (Microsoft
Word, Microsoft Excel, Outlook), including intermediate to advanced
Excel skills.

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