Principal clerk

BASIC FUNCTION:

• Responsible for assisting in the overall administrative requirements and complex duties of the DPW Department and its divisions.
• Performs work under a typical office environment, such as planning and performing operations to complete tasks, ensuring a high degree of organizational skills to meet deadlines and projects.
• Frequent interactions with other department staff, residents, and vendors through walk-ins, emails, and phone communications.

RESPONSIBILITIES:

• The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
• May assist in planning, coordinating, and providing all clerical functions for the Department of Public Works.
• Review and audit all payroll timesheets for processing. Manage incoming and outgoing correspondence.
• May assist with opening, sorting, and distributing daily mail.
• Greets and responds to customers in person, by telephone, and via email.
• Answers questions and requests for information; advises on processes and statuses; forwards calls, takes messages, and refers matters to the appropriate party as needed.
• May assists residents regarding complaints and requests for information.
• Prepares information for the department payroll.
• Performs various payroll record-keeping duties.
• Prepares and maintains department attendance records.
• Prepare necessary paperwork for employee actions.
• Assists in the efficient operation of the office through the performance of various clerical functions.
• May assist in preparing and verifying bills and vouchers for payment.
• May assist in transmitting money received by the department for fees to the Treasurer’s office.
• Assists in classifying and posting receipts and expenditures to appropriate accounts.
• May assists in filling out forms and applications.
• May issue, control, and maintain purchase orders for the department.
• Processes and organizes various forms, applications, reports, and other types of information.
• Copies and distributes various reports and materials, and may prepare materials for meetings.
• May assist on special projects, performing work similar to or related to work as directed.
• Performs other duties as required.

EDUCATION & EXPERIENCE:

Minimum Requirement:

• High School Diploma or equivalent with 2 years' experience in accounting or a similar field. Associate Degree or higher substitutes for years of experience.
  

Preferred:

• Experience in a municipal setting and engaging with the public.

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge: Knowledge of standard office practices, procedures, and equipment. Knowledge of employment records management practices.
• Skills: Familiarity with Microsoft Office Software applications such as Word, Excel, and Outlook. Excellent organizational and time management skills.
• Abilities: Ability to operate a personal computer and a variety of office equipment. Ability to organize clerical and statistical records. Ability to maintain detailed and extensive records and to prepare reports from the same. Ability to prepare reports and correspondence. Ability to work and communicate well with people. Ability to establish and maintain effective working relationships with employees, supervisors, other agencies, community leaders, and the public.

PHYSICAL REQUIREMENT:

• While performing the duties of this job, the employee is frequently required to sit, stand, see, talk, and hear.
• The employee is required to walk; use hands to operate; fingers, handles, or feel objects, tools, or controls; and reach with hands and arms.
• The employee is occasionally required to lift light to medium-weight boxes, containers, or books.

WORK ENVIRONMENT:

• The work environment is a standard indoor office environment.
• The noise level in the work environment is usually low to moderate.

HOURS OF WORK: Full-time (35 hours/week) Monday, Tuesday, and Thursday 8:30 AM - 4:30 PM; Wednesday 8:30 AM - 7:30 PM; Friday 8:30 AM - 12:30 PM.



Union CAF 3 ($1,052.52 - $1,155.28/Week).


Human Resources Department

City of Medford - Room 204

85 George P. Hassett Drive

Medford, MA 02155.

Or send a cover letter and resume with the job title in the subject line to [email protected].


For the posting, please visit the City of Medford's website -

The City of Medford is an Equal Opportunity/Affirmative Action/504 Employer. Residents of the City of Medford, Women, People of Color, Veterans, and Persons with Disabilities are encouraged to apply.