Clerical Assistant (Temporary Professional) College of Education

: Job no: 522090 Work type: Hourly Location: UMass Amherst Department: Dean - College of Education Union: Non-Benefited Categories: College of Education, Temporary Non-Benefited

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

Job Summary

Under the direction of the Department Administrators, provide administrative support to the academic departments within the College of Education. Responsible for day-to-day management of departmental needs as required.

Essential Functions

• Provides high quality, comprehensive administrative support to the Department Administrators.
• Plans, arranges, and organizes department events to include scheduling venues and space reservations, coordinates catering orders, hotel bookings, and transportation needs. Track invoices and receipts for each event.
• Provides departmental meeting support in the form of note/minute taking, zoom set up for hybrid meetings, or ordering refreshments for in-person meeting.
• Processes assistantships, fellowship forms, assigning GA offices/desk space, tracking and maintaining workstations keys. Maintain office door signs and directories.
• Coordinates departmental office supplies. Monitoring departmental swag, copy/print cards for students, assessing reorder needs and restocking as appropriate.
• Organizes supply closets and monitors departmental copiers and printers for ink, toner, paper, and service needs.
• Assists with organizing, filing, or updating departmental files, archives, or resources.

Other Functions

• Serves as back up to the Department Administrator role as needed.
• Maintains departmental kitchens including supplies and maintenance as needed.
• Performs other duties as assigned.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

• High school diploma or equivalent.
• One (1) year experience in an office setting.
• Experience with Microsoft Office and the ability to learn new software and procedures with minimal training and supervision.
• Ability to compile and maintain detailed, thorough, and accurate records.
• Ability to work effectively with and provide clear information to a diverse population of faculty and administrators.
• Ability to work with a significant amount of independence, prioritize, use good judgment, and be self-directed.
• Excellent written and oral communication and language skills.
• Experience writing and editing correspondence.
• Excellent organizational skills.

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

• Bachelor's degree preferred.
• Experience in an academic administrative office setting preferred.
• Prior knowledge of UMass policies, procedures, and systems preferred.

Physical Demands/Working Conditions

Typical office environment.

Additional Details

This is a temporary, non-benefited position not to exceed one year.

Work Schedule

Up to 30 hours per week. Role requires on-site presence.

Salary Information

$18.00 - $22.00 per hour.

Special Instructions to Applicants

Please submit cover letter, resume, and a list of 3 professional references.

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, caste, creed, sex, age, marital status, national origin, disability, political belief or affiliation, pregnancy and pregnancy-related condition(s), veteran status, sexual orientation, gender identity and expression, genetic information, natural and protective hairstyle and any other class of individuals protected from discrimination in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

Advertised: Jan 16 2024 Eastern Standard Time Applications close: Apr 19 2024 Eastern Daylight Time