Billing and Payroll Specialist

Job Description

Job Description

Job Description: Under the general direction of the Controller, monitors and contacts families regarding compliance with payment options and takes action to encourage timely payments. Resolves all billing and customer issues. Works with 3rd-party vendors that the Academy uses to facilitate the tuition management program. Responsible for all payroll activities and functions to ensure accurate and timely payroll processing. This includes, but is not limited to, administrative duties involving the maintenance of payroll systems, internal controls and records, and day-to-day payroll processing operations and related accounting entries, using a payroll processing company and accounting software.

Accounts Receivable/Student Billing This is a more important than the payroll

•Responsible for maintaining all student billing files, both electronic and traditional.

•Inputting charges from various sources.

•Inputting payments from various sources, including preparing deposits when necessary.

•Prepare and send all statements on established schedules.

•Liaison with various 3rd party vendors that the Academy utilizes to facilitate the tuition management program, i.e., Tuition Management, Credit Card Processors, Student POS Systems (Odin), and FlyWire.

•Monitors and contacts families regarding compliance with selected payment options on a minimum monthly basis and/or more frequently for delinquent accounts.

•Contact families when delinquent on payment plans.

•Consult with the CFOO regarding any problem payment issues and implement recommendations.

•Manages Tuition Insurance program, calculating credits, with approval of CFOO, and completes student insurance registration form, etc.

•Initiate all tuition refunds with the approval of the Controller and/or CFOO.

•Coordinate accounts in collection with the respective collection agency/law firm.

•Manages and supports families on the Academy’s internal debit card system.

•Cross-trained on other Business Office Systems to assist when necessary.

•Other duties as assigned

Payroll

•Coordinates the day-to-day functions of the payroll and benefits functions, assuring that timely and accurate payroll policies and procedures are followed according to business office procedures.

•Preparation of Payroll Journal entry.

•Serves as a source of information to faculty, staff, and external contacts on established payroll policies and procedures.

•Supervises payroll for all W-2 employees and makes all associated entries and adjustments.

•Keeps informed of changes that impact the payroll operation.

•Maintains employee benefits, including group medical/dental/vision insurance, retirement plan, etc., and manages time and attendance records in the payroll system.

•Processes all court-ordered or tax-levied wage garnishments and ensures their timely payment.

•Assists the Controller in carrying out the goals and objectives of the Business Office.

•Performs other duties as required to ensure the smooth operation of the payroll and benefits process.

•Preparation of Payroll Journal entry.

•Provides backup administrative support to the Human Resources department, i.e., background checks, onboarding, workers’ compensation, etc.

Accounts Receivable (AR), Data Entry, Billing Functions, Billing Statements, Central Billing Office, Monthly Billing, Blackbaud, Blackbaud Raiser's Edge NXT, Raiser's Edge, Raiser's Edge NXT, Paylocity, Benefits Payroll, Domestic Payroll, Full Cycle Payroll, Local Payroll Tax, Payroll, Payroll - 101 - 500 Employees, Payroll - Garnishments

Requirements

•Two-year degree in accounting or business. 3 – 5+ years of experience. Experience may be substituted in lieu of education.

•CAN show more AR and Student billing- (cashapps/reconciliation)

•A high degree of computer literacy and strong Excel skills. Experience with payroll software, i.e., ADP, Paylocity, Paycor, etc.. They are also on BLACKBAUD/Financial Edge (not mandatory)

For immediate consideration please call me ASAP. Eric Lebow 508-205-2127