Administrative Associate

Job Description

Job Description

Senior Administrative Associate

Asbestos, Lead & Mold Remediation Company

Location: Springfield, MA
Employment Type: Part-Time to Full-Time, In-Office

About Us

We are a long-established, highly regulated environmental remediation company specializing in asbestos, lead, mold, and selective demolition services across Massachusetts. Our work supports residential, commercial, and public-sector clients, and we operate under strict compliance, safety, and documentation standards.

We are seeking a detail-oriented, highly organized Administrative Assistant / Office Support professional to support executive leadership and keep our operational, compliance, and office systems running smoothly.

This is a trusted, high-responsibility role that requires discretion, initiative, and the ability to manage multiple priorities in a fast-paced environment.

Position Overview

This role has broad responsibility across administrative operations, compliance tracking, payroll reporting, office support, and special projects. You will interact with senior leadership, field staff, subcontractors, and clients, and play a critical role in maintaining accurate records and ensuring regulatory compliance.

Key Responsibilities

Executive & Administrative Support

• Provide direct administrative support to the President and Vice President

• Draft and distribute company-wide memos and employee communications

• Assist with special projects as assigned by executive leadership

• Maintain strict confidentiality and discretion at all times

Compliance, Training & Personnel Tracking

• Maintain databases for:

  • Employee training and certifications

  • Licensing and medical/bloodwork records

  • Project and job documentation

• Track employee attendance, PTO, and eligibility for benefits (health insurance, retirement plans, etc.)

• Review new-hire paperwork for completeness and accuracy

• Review training, licensing, and medical documentation for subcontractors and new hires

• Coordinate required refresher training and medical exams in consultation with the Health & Safety Manager

Payroll & Reporting

• Ensure accuracy of payroll-related documentation and basic calculations

Office & Project Support

• Support preparation and distribution of:

  • Asbestos, lead, mold, and surface-coating proposals

  • Asbestos job packets and required notifications

  • Large-scale bid packages and project submitals

  • Project close-out documentation

  • Personal air sampling and reporting documentation

• Perform general office duties and assist with delegation of administrative tasks as needed

Required Qualifications

• High attention to detail and strong organizational skills

• Ability to manage multiple priorities and meet deadlines

• Self-starter with strong follow-through and accountability

• Strong computer skills required

  • Microsoft Office (Word, Excel, Outlook) experience preferred

• Ability to read, write, speak, and understand English fluently

• Must be comfortable working in a regulated, documentation-heavy environment

Preferred Qualifications

• Rich Work history demonstrating strong organizational skills and ability to execute with a sense of urgency

• Experience in construction, environmental services, or regulated industries

• Spanish language skills (preferred but not required)

Education & Experience

• High School diploma or equivalent required

• Some college coursework preferred

• Minimum of 5 years of experience in an Administrative Assistant or Office Support role required

Why This Role Is a Good Fit

• Stable, long-established company with consistent work

• High-impact role supporting executive leadership

• Opportunity to work across operations, compliance, and project support

• Ideal for someone who enjoys structure, responsibility, and being relied upon

We are a long-established, highly regulated environmental remediation company specializing in asbestos, lead, mold, and selective demolition services across Massachusetts. Our work supports residential, commercial, and public-sector clients, and we operate under strict compliance, safety, and documentation standards.

Company Description

We are a long-established, highly regulated environmental remediation company specializing in asbestos, lead, mold, and selective demolition services across Massachusetts. Our work supports residential, commercial, and public-sector clients, and we operate under strict compliance, safety, and documentation standards.