Staffing Coordinator

• Partner with the Clinical Scheduling & Staffing Supervisor to support strategic staffing plans based on unit acuity
• Assist in developing, revising, and implementing work procedures, with approval from nursing leadership, to ensure efficient operations; participate in staff, scheduling, and position control meetings.
• Oversee and maintain scheduling systems by accurately entering and updating staffing data for all units and shifts, ensuring compliance with hospital policies.
• Co-Manage the scheduling staffing software, and serve as a primary resource for staff by providing technical assistance.
• Execute payroll processing using the Commonwealth Self-Service Time and Attendance system, ensuring accuracy of schedules, overtime, and benefit time reporting.
• Review clinical schedules for accuracy, including hours worked, approved time off, and overtime utilization.
• Prepare and maintain departmental reports and records, including benefit relief time utilization, holiday scheduling, and time and attendance data.
• Administer and monitor clinical overtime approvals and paid time-off requests in accordance with established policies.
• Communicate with staff to coordinate coverage for authorized overtime and additional shifts.
• Coordinate team efforts to meet operational objectives and support nursing and departmental leadership as needed.
• Prepare correspondence, reports, and other administrative materials.

• Strong computer proficiency, including administrative and scheduling software systems.
• Demonstrated ability to handle confidential information with discretion and sound judgment.
• Ability to prepare, analyze, and interpret reports, and apply data to support decision-making and recommendations.
• Excellent written and verbal communication skills, with the ability to clearly convey information across diverse audiences.
• Proven ability to collaborate effectively with various departments while also working independently when needed.
• Strong organizational skills, with the ability to manage large volumes of information and prioritize multiple tasks or projects simultaneously.
• Ability to understand, interpret, and apply applicable laws, regulations, policies, and procedures governing departmental operations.
• Demonstrated interpersonal skills and the ability to work effectively with diverse groups of staff and stakeholders.

• Working knowledge of applicable laws, regulations, policies, procedures, and guidelines governing unit operations.
• Understanding of the organizational structure and functions of the agency.
• Knowledge of professional telephone practices and proper call handling procedures.
• Familiarity with agency forms, documentation, and their appropriate use.

ADA Reasonable Accommodation:

If you require a reasonable accommodation with the application/interview process, please contact us at: EOHHS Candidate ADA Requests

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  Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!