Facilities Maintenance Manager

Definition:

Administrative, supervisory, technical, and manual work in planning, design, initiating, organizing, coordinating, and managing the construction and installation, repairs and maintenance of all town facilities and structures including waterfront but excluding schools; involving long term and preliminary needs assessments, plumbing, refrigeration, heating, air conditioning, painting, carpentry, masonry and related building trades; all other related work as required.

Supervision:

Works under the general direction of the Director of Public Works. Receives oral and written directions.

Performs highly complex and responsible duties requiring independent judgment, initiative, and considerable professional judgment in scheduling, organizing, and overseeing various types of public building construction projects, including planning, facilities design, construction management, program development and implementation, and other special studies as needed.

Supervises all full-time, part-time, and seasonal building maintenance and Custodial employees including work schedules, assignments and performance reviews of direct employees.

Job Environment:

Work is performed both in an office setting and in the field under variable weather conditions with potential exposure to personal injury from working near moving mechanical parts; nature of work may require weekend and evening duty.

Operates a variety of building equipment which includes light trucks, measuring devices, numerous types of hand and power tools. Operates a computer, calculator, telephone and radio.

Frequent contacts with other town departments, contractors, the building community, materials suppliers and contacts with the general public, requiring effective communication skills.

Roles & Responsibilities:

The Maintenance Manager’s roles and responsibilities include, but are not limited to the following:

1. Development and execution of the Long Term Maintenance and Capital Improvement Plan which is an annually updated 5 year plan with clearly defined priorities and estimated costs.

2. Development and management of the operation and maintenance budgets for the facilities.

3. Development and implementation of a comprehensive maintenance tracking system that will manage requested and planned maintenance and repairs to town facilities.

4. Development of requests for proposals, evaluation of proposals and overseeing of all contracts / service agreements associated with town facilities and systems. Special attention will be directed to utilizing outside contractors with in-house resources to meet town requirements in the most cost effective manner.

5. Insure that all operating permits / inspections are current and renewed in a timely manner.

6. Bidding and purchasing of fuels and electricity, the tracking of utility accounts, the reviewing and processing of invoices. Development, maintenance and implementation of an Energy Consumption & Efficiency Improvement Plan including the monitoring of building energy consumption and a plan to improve efficiency and reduce energy consumption. This responsibility includes the efficient use of water.

7. For each facility, develop and maintain a comprehensive data base of design information, product literature, operation manuals and routine maintenance requirements and schedules. This data base will also include the purchase date and cost as well as the supplier of all equipment and systems for each facility.

8. Responsible for systems including HVAC, Electrical & Lighting, Roofing, Exterior Siding, Security Systems, Fire Alarm & Suppression, Information Technology ( System Infrastructure including phone & data ) Emergency Lighting & Generating Systems, Plumbing, Interior Surfaces including flooring & walls, Septic Systems, Parking Lots / Sidewalks, Irrigation Systems and Elevators & Lifts.

9. The daily operation and activities of several town facilities are under the jurisdiction of various boards, committees and / or commissions. Any and all O&M activities must be planned and coordinated with the board, committee or commission having jurisdiction.

10. Serves as the Town’s ADA Coordinator, ensuring adherence to the Americans with Disabilities Act.

Education / Minimum Qualifications:

Associates Degree in engineering technology or mechanical systems or facilities management with a minimum of 5 years relevant facilities / systems engineering / management experience. Journeyman equivalent in the trades, with three to five (3-5) years related supervisory experience in the area of building maintenance. Strong technical knowledge and experience with primary building systems ( mechanical, electrical, plumbing, HVAC, etc.) or any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

Experience in supervising maintenance personnel and maintaining modern as well as historic facilities. Demonstrated leadership capabilities.

Working knowledge of office based software including word processing, spreadsheets and project management applications.

Strong written and verbal communications skills. Demonstrated problem solving skills and the ability to perform life cycle cost analyses. Experience and knowledge of public procurement procedures.

Special Requirements:

Minimum of Class D drivers license, CDL B or greater is preferred.

Massachusetts Supervisory Construction License desireable.

Knowledge, Ability and Skill:

Thorough knowledge of the materials and methods of building construction and state building codes and other applicable state and local rules, regulations ordinances and bylaws.

Considerable knowledge of carpentry, equipment, facilities, materials, methods, and procedures used in maintenance, construction and repair activities; general knowledge of the principles and practices of carpentry, painting, plumbing, wiring and refrigeration.

Strong proven ability to supervise effectively and harmoniously with several employees engaged in a broad range of maintenance and repair activities at multiple and diverse sites.

Strong ability to prepare plans and specifications for in-house construction by department personnel, contractors, suppliers and the general public.

Strong ability to communicate effectively orally and in writing.

Skill with computers.

Physical Requirements:

Constant light to moderate physical effort required in performing functions. Regularly required to use hands and fingers, to handle, feel or operate objects, tools, or controls and reach with hands and arms. Frequently required to move (push, pull or lift) objects weighing up to 50 pounds, and occasionally lift and/or move up to 100 pounds; frequent bending, kneeling and squatting when making repairs. Must be able to climb ladders and otherwise access all levels of public facilities. May spend entire shift walking or standing.

Submit Town Employment Application, resume and cover letter to the Human Resources, 204 Sisson Road, Harwich, MA 02645 or [email protected]. Applications are available on the Town of Harwich website at Harwich is an Equal Opportunity Employer.

External and Internal applicants, as well as position incumbents who become disabled as defined under the American With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.

Pay: $32.69 - $40.66 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person