Accounting Specialist

Job Description

Job Description

We are looking for an Accounting Specialist to join a light manufacturing company in The Greater Marlborough , Massachusetts area. This role supports the Controller and serves as an important resource for day-to-day accounting operations across payables, receivables, billing, and inventory-related tracking. The ideal candidate is highly organized, comfortable managing multiple priorities, and confident communicating with both internal teams and external customers. This position is well suited for someone who takes initiative, works carefully with financial details, and enjoys contributing to a collaborative office environment.

Responsibilities:

• Manage accounts payable activities by reviewing purchase orders against vendor invoices, researching differences, assigning general ledger codes, and recording transactions in QuickBooks.

• Support payment processing by preparing documentation for check runs, maintaining organized records, and coordinating the distribution of mailed payments when required.

• Handle accounts receivable tasks including setting up and reviewing credit references, posting customer payments, following up on outstanding balances, and issuing customer refunds.

• Administer billing for sales and online orders by confirming order accuracy, validating pricing and freight details, and ensuring billing and shipping information is complete before invoicing.

• Monitor customer return activity by tracking credits and refunds, applying applicable restocking charges, reviewing return records for accuracy, and closing completed return authorizations.

• Maintain oversight of offsite and designated machine inventory, including evaluation units, trade show equipment, showroom assets, prototypes, repair units, and office machines.

• Coordinate contracts and follow-up related to loaned or test units, working with the sales team to ensure equipment is returned on schedule and processed correctly.

• Oversee leasing and finance support activities by completing credit background checks, gathering trade and bank references, preparing financing documents, and sending payment reminders and payment links.

• Provide administrative support to the office by ordering supplies, coordinating with the cleaning vendor, and assisting with planning annual office events.

**There is an immediate need here, so please call me to screen IF you have ability to be onsite 5x a week and have some light manufacturing accounting experience. Eric Lebow 508-205-2127**

• At least 3 years of experience in accounting support roles with hands-on responsibility for accounts payable, accounts receivable, billing, or collections.

• Practical knowledge of core accounting processes, with strong capability in invoice handling, payment posting, reconciliation support, and customer credit administration.

• Proficiency with QuickBooks, including a preference for experience with QuickBooks Enterprise, along with solid general data entry accuracy.

• Strong Microsoft Office skills, especially in Excel, with the ability to work with formulas and maintain existing spreadsheets and tables.

• Excellent organizational and recordkeeping abilities with a high level of attention to detail and accuracy.

• Ability to manage competing deadlines, prioritize recurring monthly tasks, and work independently with limited supervision.

• Clear written and verbal communication skills and a detail-focused approach when interacting with customers, vendors, and internal teams.

• Experience supporting inventory tracking, return authorizations, or finance and credit documentation is highly valued.

**There is an immediate need here, so please call me to screen IF you have ability to be onsite 5x a week and have some light manufacturing accounting experience. Eric Lebow 508-205-2127**