Administrative Assistant POST NUMBER: 466677
The Administrator supports day?to?day operational and financial functions, ensuring timely and accurate processing of data, invoices, payments, and vendor information. This role works closely with the Finance team to maintain smooth workflows, resolve discrepancies, and uphold strong organizational practices.
Responsibilities
- Enter, review, and maintain accurate data across internal systems while performing AP/AR tasks, including invoice coding, payment posting, and reconciliation.
- Process vendor invoices, schedule and execute payments, and maintain accurate vendor records.
- Add and set up new vendors in Yardi, UKG, and other internal platforms while ensuring compliance with company requirements.
- Communicate with vendors to obtain documentation, resolve issues, and address discrepancies related to invoices or payments.
- Support the Finance team with reporting, document preparation, data tracking, and reconciliation activities.
- Assist with month?end and year?end financial processes as needed.
- Utilize Yardi, UKG, and Microsoft Excel to complete daily tasks, run reports, and ensure data integrity across ERP systems and spreadsheets.
Qualifications
- Previous administrative or accounting support experience preferred.
- Familiarity with AP/AR workflows.
- Experience with Yardi, UKG, and Excel highly beneficial.
- Strong attention to detail, organization, and communication skills.
- Ability to work both independently and collaboratively in a fast?paced environment.
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