Administrative Assistant to the Dean

: Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,484 full-time undergraduates and 5,250 graduate and professional students. Ranked 35 among national universities, Boston College has 888 full-time and 1,281 FTE faculty, 2,711 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.5 billion.

Hiring Range: $29.01/hr to $36.26/hr. Pay rate commensurate with relevant experience.

Reporting to the Dean of the School of Social Work, the Administrative Assistant provides administrative support to the Dean and Associate Deans on a wide range of topics and projects. The Administrative Assistant is responsible for managing the day to day operations of the Dean's Office and some of the central functions of the School of Social Work. On a daily basis, s/he interacts with the Dean and Associate Deans, faculty, graduate students and many university departments. Primary responsibilities include managing the Dean's calendar and travel arrangements, handling phone calls and greeting visitors, opening and prioritizing mail, generating Dean's correspondence and disseminating school-wide information. S/he assists with planning and supporting school wide events, including faculty meetings, committee meetings, convocation, commencement, speaker forums, conferences, etc. and helps with reserving rooms, ordering food, coordinating with guests and speakers, and ensures that everything is set up for meetings or events. The Administrative Assistant assists the Dean in the faculty search process and with other faculty actions. S/he maintains the employee database and manages various school directories and listserv groups. The Administrative Assistant oversees office management of the Dean's office and the School of Social Work. S/he prepares the information log and correspondence for the SSW Academic Standard Review Committee, and acts as a liaison to the Faculty Search Committee Chair by making travel arrangements and scheduling interviews and presentations. S/he and supports work of other School committees, including the Diversity Committee and the Executive Committee. S/he supervises the Clerical Assistant. The Administrative Assistant position is full-time. Office hours are Monday through Friday 8:00am - 4:00pm. Some early morning, evening and weekend work may be required. Some travel may be required. Please include a cover letter with your application.

Requirements

• Bachelor's degree preferred.
• Five years of relevant administrative experience required.
• Experience in a college or university setting is strongly preferred.
• Demonstrated advanced-level experience using standard office software applications, e.g. Microsoft Office, Google Suite, Adobe, Internet, on-line calendars, databases, etc.
• Proficient in use of standard office technology, e.g. phone, video conferencing, fax, copier, scanner, projector, etc.
• Strong organizational and project management skills, extremely detail oriented.
• Ability to work independently or as part of a team, be a self-starter and think creatively.
• Demonstrated problem-solving and critical thinking skills. Ability to work in a fast paced environment.
• Outstanding interpersonal and communication skills, both written and oral.
• Skilled in independently composing letters, memos, reports, and other written communication materials, for a variety of audiences, using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills. Experienced in recording meeting minutes.
• High degree of professionalism and the ability to manage responsibilities with tact and patience. Excellent customer service skills.
• Experienced in making complex travel arrangement and preparing itineraries.
• Discretion and ability to handle personal and confidential matters.

Closing Statement

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:

• Tuition remission for Employees
• Tuition remission for Spouses and Children who meet eligibility requirements
• Generous Medical, Dental, and Vision Insurance
• Low-Cost Life Insurance
• Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
• Paid Holidays Annually
• Generous Sick and Vacation Pay

Boston College conducts pre-employment background checks as part of the hiring process.

Boston College is an affirmative action, equal opportunity employer. In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans.