Sourcing & Auxiliary Services Manager

Company Description:

Roxbury Community College (RCC) is a public institution of higher education offering associate degrees, certificate programs and lifelong learning opportunities to the Greater Boston community. The Department of Education recognized RCC as a Predominantly Black Institution (PBI) and as one of the top 100 community colleges in the country for student outcomes through the Postsecondary Success Recognition Program, making it the only community college in Massachusetts with these designations.

RCC offers 24 associate degree programs, 6 credit-based certificate programs, 13 non-credit professional certification programs, 30+ lifelong learning and fitness classes, and customized incumbent worker training programs. The college hosts hundreds of civic and community events at the Reggie Lewis Track and Athletic Center each year. RCC is committed to providing all learners with the academic and non-academic support required for degree completion and long-term success.

Roxbury Community College is guided by our six core values of Accountability, Equity, Excellence, Honesty, Integrity, and Respect. RCC is also an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff. Reasonable accommodation may be provided to enable individuals with disabilities to perform essential job functions. The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act require all institutes of higher education to disclose campus policy statements and crime statistics. Our annual report is available at Clery Report.

Job Description:

Title: Sourcing & Auxiliary Services Manager

Unit: Non-Unit

Department: Finance

Reports To: Director of Finance Planning & Analysis

Date: March 2026

Position Summary

Roxbury Community College (RCC) seeks a mission-driven, analytical, and strategic Sourcing & Auxiliary Services Manager to support the College's financial sustainability, operational excellence, and compliance framework.

Reporting to the Director of Finance Planning & Analysis, this position provides leadership and oversight for strategic sourcing, public procurement compliance, expense management system administration, and auxiliary service contract management. The role ensures adherence to Massachusetts General Laws Chapter 30B, Operational Services Division (OSD) policies, COMMBUYS requirements, Massachusetts Comptroller Internal Control Plan guidelines, and public records retention standards.

The Manager also oversees key auxiliary services including dining, vending, bookstore, copy center, mailroom, shipping/receiving, property control, and surplus management, ensuring vendor performance, financial accountability, regulatory compliance, and service excellence aligned with RCC's institutional priorities.

Strategic Sourcing & Public Procurement Compliance

• Lead competitive procurements including RFRs, RFPs, RFQs, IFBs, and bids in accordance with:
  • Massachusetts General Laws Chapter 30B
  • Operational Services Division (OSD) policies
  • COMMBUYS procurement requirements
  • Statewide contracts and Supplier Diversity regulations
• Develop bid specifications, evaluation criteria, scoring matrices, and contract documentation.
• Ensure compliance with Supplier Diversity and SDVOBE participation requirements.
• Maintain complete, audit-ready procurement files in accordance with public records retention laws.
• Conduct spend analysis and implement sourcing strategies to maximize value, cost efficiency, and operational effectiveness.
• Monitor vendor performance and contract compliance; recommend corrective action when necessary.
• Deliver campus-wide training on procurement regulations, purchasing policies, and internal controls.
• Develop and maintain procurement manuals, SOPs, and expense management procedures.

Expense Management System Administration

• Serve as functional administrator for the College's expense management system (e.g., TeamPay).
• Configure and manage approval workflows consistent with RCC's Internal Control Plan.
• Monitor purchasing card compliance and expense policy adherence.
• Generate audit-ready financial reports and documentation.
• Provide training and technical support to campus users.
• Ensure segregation of duties and compliance with Massachusetts Comptroller guidelines.

Financial Management & Auxiliary Services Oversight Auxiliary Contract Management

Provide procurement and contract oversight for auxiliary services including:

• Bookstore
• Dining Services (Caf, Catering, Vending)
• Reggie Lewis Center Concessions
• Copy Center
• Mailroom & Shipping/Receiving
• Transportation Services
• ID Card Services

Responsibilities include:

• Leading RFP processes for auxiliary contracts.
• Reviewing contracts for compliance with MA public procurement laws.
• Monitoring commissions, subsidies, revenue-sharing agreements, and vendor reporting.
• Conducting regular vendor performance meetings and service assessments.
• Ensuring service delivery meets contractual, financial, and institutional standards.

Operational Oversight

• Oversee financial and operational management of mail distribution, package delivery, shipping/receiving, loading dock operations, and copy center services.
• Manage asset inventory programs, State surplus property processes, recycling of electronics/furniture, and secure records destruction compliance.
• Ensure compliance with USPS, UPS, FedEx, and other shipping vendor regulations.
• Coordinate with Federal and State agencies including USPS, the MA Comptroller's Office, Operational Services Division, State Surplus Office, and State Records Management.
• Support operational continuity planning and coverage coordination.
• Oversee college-wide in-house printing projects to ensure completion within established timelines and budget parameters.

Budgeting, Forecasting & Financial Reporting

• Support annual budgeting and forecasting for auxiliary operations.
• Prepare and manage operating budgets for mailroom, copy center, food service oversight, and other auxiliary functions.
• Track expenditures and prepare budget requests for supplies, maintenance, and equipment leasing.
• Develop KPIs and dashboards to assess vendor performance and auxiliary financial health.
• Conduct revenue tracking, reconciliation, and financial analysis.
• Assist with internal audits, state audits, and compliance reviews.
• Ensure adherence to RCC's Internal Control Plan and Massachusetts Comptroller standards.

Requirements:

Minimum Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, Public Administration, Supply Chain Management, or related field.
• Minimum five (5) years of progressively responsible experience in public procurement, strategic sourcing, financial analysis, or auxiliary services management.
• Demonstrated knowledge of Massachusetts General Laws Chapter 30B and OSD procurement requirements.
• Experience utilizing COMMBUYS or comparable public procurement systems.
• Experience administering financial or expense management systems.
• Knowledge of internal controls, audit compliance, and public records retention requirements.
• Experience managing vendor contracts, RFP processes, and performance monitoring.
• Strong analytical, organizational, and communication skills.

Preferred Qualifications

• Master's degree in Finance, Business Administration (MBA), Public Administration (MPA), or related field.
• Experience in Massachusetts public higher education or public sector finance.
• MCPPO, CPPO, or CPPB certification (or willingness to obtain within one year of hire).
• Experience overseeing auxiliary services operations (dining, bookstore, mailroom, copy center, transportation).
• Experience conducting spend analysis and implementing cost-saving strategies.
• Experience supporting internal or state audits.
• Demonstrated commitment to supplier diversity and inclusive procurement practices.

Additional Information:

Location: Roxbury Community College, 1234 Columbus Ave, Boston, MA 02120

Unit Status: Non-Unit

Hours: 37.5 hours per week

Compensation: $85,000 - $105,000

Expected Start Date: March 2026

Application Deadline: Until filled

Application Instructions:

All applicants must apply online by submitting:

• Cover Letter
• Resume
• (3) Professional References

Successful applicants will be required to complete a Criminal Offender Record Information (CORI/SORI) request.

After completing all the steps above, please go back into the newly created account and double check that your resume and cover letter uploaded as you intended.

Roxbury Community College understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process, please contact Pat Noel, ADA Coordinator, at 857-701-1290 or [email protected] .

The Massachusetts Board of Higher Education - Roxbury Community College is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, The Massachusetts Board of Higher Education - Roxbury Community College will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Roxbury Community College only accepts application materials through our online application system. We are unable to accept application materials through mail, email, fax, or hand delivery. If you do not have access to a computer, please contact Human Resources at [email protected] .