Staff Assistant

Overview

The Eliot-Pearson children's school is the laboratory-demonstration school affiliated with the Eliot-Pearson department of child study and human development at Tufts University. The school serves as a model and demonstration facility, providing a training and observation site for new and experienced teachers and a research facility for faculty and supervised students. The children's school enrolls approximately 65 children. It has preschool and kindergarten to second grade classes.

What You'll Do

The Staff Assistant provides administrative support to insure smooth operations of the school. He/she provides administrative and secretarial support, serves as a resource to families, assists with entering and maintaining data for applications, admissions and observations at the school. This individual supports administrators with daily operation of the office, and troubleshoots problems

• Administrative/Secretarial support
  Organize and process administrative materials and information reports for director and school coordinator
  Support front desk/work study students in providing office-reception
  Answer inquiries, take messages, screen calls, relay messages
  Greet visitors, provide and distribute information about Eliot-Pearson and general school policies, conduct tours
  Schedule observation and appointment calendars for school
  Support the director and admin team in maintaining supplies data base and ordering of materials for school
• School Data and Information Management Support
  Assist with entering for relevant school information and maintaining school database
  Design flyers for school activities
  Maintain files and assure school forms are updated and available at all times
  Serve as resource on school procedures, policies, applications and admissions procedures
• Application/Admissions Process Support
  Assist with entering and maintaining data for applications, admissions and observations at the school
  Assist director and school coordinator in organizing visit days for prospective enrollees; maintain and distribute updated information; send acceptance packages with time deadlines
  Assists with design of marketing materials and publicity
  Tracks database of enrolled students, study participants or other constituents
• Project Coordination:
  Assist admin team with information and answers questions about department Programs or Projects
  Assist in updating web information and content for posting
  Assist school coordinator with daily operations
  Coordinate logistics on-site during event or program - coordinates invitations and tracks responses, determines venue, materials, audio visual or other set-up needs

What We're Looking For

Basic Requirements:
Knowledge and experience typically acquired by:

• Four year college degree with 2-3 years’ experience
• Demonstrated communication skills with diverse/inclusive teachers, staff, professionals, children and families
• Ability to work independently and effectively in a team with flexibility and adaptability
• Secretarial/business skills, Computer literacy with Macintosh and PC platforms software (Microsoft word, Excel, Appleworks or MS Publisher, iPhoto and other digital imaging programs)
• Organized and able to multi-task, set priorities; ask for help, and know when to defer decisions

Preferred Qualifications:

• Bachelor’s degree and more than three years of related experience
• Ability to work in a university and school setting under the direction of the Director
• Knowledge and experience with school environments and diverse environments

Pay Range

Minimum $23.00, Midpoint $27.35, Maximum $31.70

Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.