Office Administrative Assistant

Job Description

Job Description

Office Administrative Support – Financial Services

Location: Boston, MA (Onsite)
Pay Rate: $22/hour
Contract: 12 Months
Schedule: Standard business hours
Local candidates only

About the Role

A leading financial organization is looking for an Office Administrative Support professional to join their Private Wealth Management team in Boston. This role supports daily office operations and provides administrative assistance to ensure efficiency and professionalism within a client-focused environment.

Responsibilities

• Process incoming and outgoing mail, including checks, stock certificates, and tax forms
• Manage travel arrangements and prepare expense reports
• Maintain calendars, schedule meetings, and handle phone communications
• Coordinate office events, recruiting activities, and client meetings
• Book conference rooms, order catering, print materials, and greet visitors
• Support the Wealth Management team in delivering excellent client service

Qualifications

• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Bachelor’s degree preferred but not required
• Minimum 2 years of experience in a professional office environment
• Excellent written and verbal communication skills
• Strong attention to detail and ability to multitask in a fast-paced setting
• Professional demeanor and strong organizational skills
• Recent graduates interested in financial services are encouraged to apply

This is a great opportunity to gain experience in a professional, client-focused financial environment.

Apply now to be considered for this onsite role in Boston, MA.

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.

Company Description

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.