AP Specialist

Accounts Payable Specialist

Primary Responsibilities

• Utilize computerized accounting and payables systems, including Elite 3E, Excel, and Chrome River.

• Review vendor invoices for compliance, accuracy, proper coding, and required approvals.

• Prepare and process electronic payable files in the financial system and troubleshoot processing errors.

• Analyze system activity to identify and correct duplicate transactions.

• Communicate errors to relevant stakeholders and work proactively to prevent future issues.

• Investigate and resolve outstanding vendor checks and payment discrepancies.

• Manage and monitor the Accounts Payable team inbox, responding to inquiries from vendors, attorneys, and internal staff and escalating urgent issues as appropriate.

• Assist with wire processing, including reviewing supporting documentation for compliance and entering wires into financial systems.

• Support weekly check runs, ensuring special handling requests are completed accurately.

• Cross-train with other team members to ensure coverage during vacations or staffing shortages.

• Organize, maintain, and manage accounts payable files and documentation.

• Recommend and support improvements to accounts payable processes, including technology-driven enhancements.

• Assist with special projects as assigned.

• Take on additional responsibilities as skills and experience grow.

• Maintain a hybrid schedule with approximately 60% in-office and 40% remote work.

Qualifications

• Associate’s degree preferred.

• Minimum of 2 years of Accounts Payable experience, preferably within a law firm or professional services environment.

• Excellent written and verbal communication skills.

• Strong organizational, administrative, and time-management abilities.

• Exceptional attention to detail with the ability to follow tasks through to completion.

• Strong analytical and problem-solving skills with sound judgment.

• Ability to work under pressure, manage competing priorities, and meet deadlines.

• Proven ability to collaborate professionally with colleagues at all levels.

• Ability to work independently and as part of a team.

• Strong customer service mindset.

• Enthusiastic, proactive, and positive attitude.

• Ability to handle confidential information with discretion.

• High level of integrity, honesty, and self-motivation.

• Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint; ability to quickly learn new systems and software.

• Flexibility to work overtime when business needs require.

If interested, please reach out to [email protected]