Senior Assistant, Corporate Partnerships

Overview

The Senior Assistant provides administrative support for Assistant Vice President of Corporate Partnerships, including managing correspondence, scheduling meetings, managing mail, and screening potential partners based on incoming phone calls. This position also provides support as needed to cause marketing partnerships and corporate sponsorship contract administration. Responsible for assisting the entire Division with reaching financial goals. Reports to the Assistant Vice President of Corporate Partnerships.

The onboarding of this role will include a comprehensive training process which includes completion of online modules, shadowing colleagues, as well as hands-on learning experiences throughout the first calendar year in the role.

Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; Discovery; and Equity and Inclusion every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication.

This position is considered hybrid, 2-3 days onsite at 10 Brookline Place, Brookline, MA each week. DFCI guidelines state that employees must reside in New England: Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, or Vermont.

APPLICATION REQUIREMENTS:

Resume and cover letter required with application submission. If you wish to disclose your personal pronouns, please include them within your resume and cover letter submission.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Responsibilities

• Provide administrative support to the Assistant Vice President of Corporate Partnerships, including maintenance of calendar, budget, and gift reconciliation;
• Respond to calls and visits from donors, prospective donors, volunteers, and sponsors. Determine priority of the situation. Suggest response and refer to/inform supervisor as appropriate;
• Compose, type, and mail/fax correspondence, memos, and reports;
• Coordinate events, including contracting with vendors and coordinating logistics;
• Maintain budget, handle checks, process invoices, and work with Contribution Services to ensure all procedures are followed.
• Develop a working knowledge of the fundraising database and support the team with data entry as needed,
• Utilize Excel, Microsoft Word, and other technical products;
• Create and maintain office systems, files, information, and project tracking system;
• Assist in design and production of written material such as proposals, brochures, press releases, and correspondence;
• Support Corporate Partnerships as needed including acknowledgements, awards, general stewardship, and special projects;
• Support contract review and sign off process for all Jimmy Fund corporate sponsorships;
• Participate in brainstorming and strategy sessions;
• Act as lead staff person for one corporate partnership;
• Act as liaison for some patient partner activities;
• Research potential corporate partners and sponsors;
• Responsible for assisting the entire department with reaching financial goals.

Qualifications

High school diploma or equivalency required. Associate’s/Bachelor’s degree preferred. 1 year of administrative experience required.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Excellent written and verbal communications skills are necessary with a strong orientation to customer service. Superior organizational skills and ability to manage a variety of projects are key. Directed and self-starting attitude with the ability to work independently as well as part of a team and work with a variety of personalities. Solid computer skills and competency in Microsoft Office Suite products is absolutely necessary. High degree of confidentiality must always be exercised.

PATIENT CONTACT:

No.

WORKING CONDITIONS:

This position is considered hybrid, 2-3 days onsite at 10 Brookline Place, Brookline, MA each week.

DFCI DISCLAIMER:
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

DFCI offers a competitive benefits package including generous healthcare and retirement plans, at minimum 3-weeks’ vacation time in addition to 10 paid holidays, a flexible work environment, and work/life balance. Dana-Farber offers a variety of personal, professional, and leadership development opportunities to all members of its workforce through Institutional programming. Division of Philanthropy offers 75+ specialized professional development sessions designed for staff each year through its in-house learning program, the Center for Advancement Training.*

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