Corporate Accounts Payable Analyst

POSITION SUMMARY :

The Corporate Accounts Payable (AP) Analyst is responsible for day to day activities that support invoice approvals and payments for all entities in the BMC Health System. The AP Analyst will ensure invoices are processed through their entirety, paid on time, resolve issues with invoices and approvals, enter credits, and maintain vendor data. The AP Analyst performs duties in support of the Corporate Accounts Payable purpose of paying vendors to ensure there is no interruption of supplies or services that would affect care, while also enforcing policies and ensuring that the Health System’s cash is appropriately administered.

Position: Corporate Accounts Payable Analyst

Department: Accounts Payable

Schedule: Full Time

ESSENTIAL RESPONSIBILITIES / DUTIES:

• Process and distribute invoices, statements, and other communications to responsible parties.
• Reconcile all exceptions relating to completing the invoice approval cycle.
• Send invoices with a clear chain of approval through the approval process.
• Research the financial system and, if needed, contact vendors to determine who should approve if the invoice does not clearly state.
• Serve as an expert in AP related policies for those outside of Accounts Payable.
• Respond to questions from staff/end users in the Health System.
• Obtain and Re-route invoices if the original approver indicates a different cost center should be used and assist in resolving issues if an invoice is rejected.
• Assist in resolving issues if an invoice is rejected. Work with the end user and/or vendor if there are discrepancies. Work with the vendor if the invoice should be voided.
• Research and enter credits when received or from statements.
• Work with buyers to resolve any mismatch issues. Make recommendations for the process or other improvements to avoid future mismatches.
• Create and/or update department procedural documentation.
• Reconcile exceptions from Optical Character Recognition (OCR) to ensure the Invoice received is routed to the department ERP system.
• Record and document all transactions submitted incorrectly to the OCR system
• Reconcile exception invoices in the Image Data storage system to complete the invoice routing process.
• Store invalid documents received for audit purposes.
• Share the workload when a team member is off.
• Other special projects and duties as assigned.

Analysts will have the following responsibilities in addition to those above.

• Coordinate with Senior Accounts Payable Analyst to import invoice uploads for vendors with multiple line charges.
• Where no charge code or Purchase Order is provided, research what department to charge in the financial system or in AP documentation. Assist in maintaining the vendor database: Ensure backup information provided is adequate and data is accurate.
• Work with Supply Chain when appropriate to classify new vendors.
• Upload, print, and prepare patient refund checks for mailing.
• Collect and update vendor data as needed for annual 1099 issuance.
• General department support – request to order supplies, sharing meeting minutes notes, provide tax-exempt certificates and W9s, etc.

(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required)

JOB REQUIREMENTS

REQUIRED EDUCATION AND EXPERIENCE:

High school degree and

1-3 years of Accounts Payable experience, or equivalent combination of education and experience, required.

PREFERRED EDUCATION AND EXPERIENCE:

Associates degree or higher preferred

CERTIFICATIONS, LICENSES, REGISTRATIONS REQUIRED:

N/A

CERTIFICATIONS, LICENSES, REGISTRATIONS PREFERRED:

N/A

KNOWLEDGE, SKILLS & ABILITIES (KSAs):

• Ability to use Microsoft Office suite, including Outlook, Word and Excel.
• Knowledge of Lawson/Infor General Ledger system preferred; ability to learn and use the system effectively, required.
• Able to communicate professionally and clearly.

Compensation Range:

This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.

NOTE : This range is based on Boston-area data, and is subject to modification based on geographic location.

Equal Opportunity Employer/Disabled/Veterans

According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or “apps” job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.