Virtual Operations Associate

Virtual Operations Associate – Remote (Part-Time, with Opportunity for Full-Time)
Company: Net Deposited
Industry: Cloud Accounting / Outsourced Finance Department
Location: Remote
Reports To: Owner

About Net Deposited:
Net Deposited is a fully remote, cloud-based accounting firm that serves as a complete outsourced accounting department for growing businesses. We work primarily in QuickBooks Online , managing everything from bookkeeping to payroll and financial operations. We’re a systems-driven, tech-forward team that values accuracy, security, and service.

Position Overview:
We are hiring a detail-oriented, proactive Virtual Operations Associate to support the operations of our accounting firm — including administrative tasks, client onboarding, document management, scheduling, and light HR and payroll support. This is a part-time remote position , with the opportunity to grow into a full-time role based on performance and company needs.
You will work directly with the Owner to ensure smooth internal and external workflows. The right candidate is organized, responsive, and comfortable working in a cloud-based environment with sensitive data.

Key Responsibilities
Business Operations Support

• Support the Accounting Manager with new client onboarding (account setups, checklist tracking, follow-ups).
• Support the Accounting Manager with month-end closing tasks (document collection, deadline tracking, task coordination).
• Assist with data entry and updating records across accounting and admin platforms.
• Assist with sales tax filings in various state portals.
• Help maintain and organize digital documents using Google Drive and shared file systems.
• Monitor internal task tracking systems and help enforce deadlines .
• Assist with calendar and scheduling management for leadership and internal team.
• Adapt quickly to new software and tools as the tech stack evolves.

HR and Payroll Administration

• Provide basic HR support , including assisting with onboarding of new hires, tracking documentation, and maintaining digital records.
• Support payroll processing , including collecting hours, reviewing for accuracy, and preparing data (in platforms like Gusto or similar).
• Maintain a company asset tracking system to log and manage equipment assigned to team members.
• Ensure employee and client data is stored securely following best practices.

Personal Assistant Tasks

• Pay personal bills on behalf of the owner and track due dates.
• Assist with personal scheduling, travel arrangements, or other admin tasks as assigned.
• Maintain absolute confidentiality and discretion.

Requirements

• Must have a bachelor’s degree or equivalent professional experience
• Must be proficient with Google Workspace (Docs, Sheets, Calendar, Drive)
• Experience managing users and settings in Google Admin Console
• Strong understanding of cloud-based security protocols (e.g., password managers, 2FA, access permissions)
• Highly organized and comfortable managing digital files and workflows
• Familiar with basic HR and payroll tasks
• Able to work efficiently with deadlines and manage multiple priorities
• Self-starter who is comfortable in a fully remote, fast-paced environment
• Minimum of 5 years of experience supporting executives or operations managers
• Excellent written and verbal communication skills

Preferred Qualifications

• Prior experience in an accounting, finance, or administrative assistant role
• Familiarity with tools like QuickBooks Online , Gusto, LastPass , Slack, and Zoom
• Familiarity with emerging technologies in AI and automation

What We Offer

• Part-time, remote role with potential to grow into full-time
• Full-Time employees are offered medical, dental, vacation (2 weeks), 401k (match)
• Flexible working arrangement
• Hands-on experience in QuickBooks Online and cloud-based financial operations
• Opportunity to grow with a forward-thinking, systems-driven team
• Supportive leadership and a collaborative remote work culture

How to Apply
Please send your resume and cover letter to [email protected] .
In the cover letter , please use the word “debit” somewhere in the body of the letter.
Use the subject line:
Virtual Operations Associate Application – [Your Name]

Pay: $26.00 - $30.00 per hour

Expected hours: 20.0 – 25.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• On-the-job training
• Work from home

Work Location: Remote