Bookkeeper/Administrative Assistant- Part Time
Job Description
Job Description
Benefits:
- 401(k)
- 401(k) matching
- Paid time off
- Parental leave
Office Duties
- Serve as the first point of contact for visitors, vendors, and general inquiries
- Manage office correspondence, deliveries, and shared calendars
- Keep the office environment organized, clean, and well-stocked
- Order and track office supplies and materials
- Assist with development of promotional materials
- Provide administrative support to the Executive Director
- Assist with other administrative and financial duties as assigned
- Maintain accurate and up-to-date financial records using QuickBooks
- Process and record all accounts payable and receivable transactions
- Reconcile monthly bank and credit card statements
- Prepare monthly, quarterly, and annual reports
- Support annual audit preparation and assist external auditors as needed
- File and organize financial and other documents in both digital and paper formats
- Assist the Executive Director with the development of annual budgets
- Communicate with vendors and staff regarding invoices, reimbursements, and budget questions
- Associate’s or Bachelor’s degree in accounting, finance, or a related field, or equivalent professional experience
- At least one year working with office administration and bookkeeping
- Proficiency with QuickBooks or comparable accounting software
- Working knowledge of accounts payable, accounts receivable, and bank reconciliations
- Strong skills in Microsoft Excel (or Google Sheets) and general office software
- Excellent attention to detail, organization, and accuracy
- Ability to work with integrity, maintain confidentiality, and exercise discretion with sensitive information
- Strong interpersonal, written, and verbal communication skills
- Ability to manage multiple tasks, meet deadlines, and work independently in a small office setting
- Nonprofit or public access television experience preferred
Mon-Thurs 3pm-8pm
Fri 10am-2pm
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