Administrative Assistant

Job Responsibilities:

• Primary responsibility will be to help ensure smooth coordination and management of all administrative activities for a highly dynamic office. This will include managing Group training requirements, supporting onboarding and offboarding of new employees, coordinating meeting arrangements, standardizing and organizing Group processes, and supporting various special projects as needed. Demonstrates strong calendar management skills, including not only scheduling meetings and appointments, but also proactively coordinating complex calendars, anticipating conflicts, managing priorities and adjusting schedules in response to changing needs.
• Additional responsibilities include answering phones, booking travel, processing expense vouchers, escorting visitors, processing electronic shopping carts and PCard purchases, maintaining supplies, typing memoranda, entering timesheets, filing both paper and electronic information, and processing a variety of Laboratory forms.
• The candidate must be able to set priorities and manage multiple concurrent tasks.
• Must be able to work effectively with a broad range of levels both within and outside the organization.
• Must be able to work independently and take initiative, while also collaborating effectively with peers and following direction from leaders.
• Outstanding written and oral communication skills are essential. Extensive experience with Microsoft Office suite is required.
• Position requires handling of classified material.

Skills:

• High school diploma, GED or equivalent is required, post high school education preferred
• A minimum of 5 years of progressively responsible administrative experience
• Must possess strong administrative skills; self-confidence, attention to detail, mature judgment, cooperative and a responsible attitude, and a conscientious and organized approach to work in a changing environment along with the ability to work effectively in a team environment and possess great flexibility.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) is required, familiarity with SAP is preferred.
• Handle sensitive information in a confidential manner
• Provide polite and professional communication
• Must possess effective listening and problem-solving skills, attention to detail, be well-organized and able to prioritize multiple complex tasks.
• Candidate can expect to work onsite 5 days/wk.
• Experience with SAP/SRM and electronic document management systems is preferred.

Education/Experience:

• High school diploma, GED or equivalent is required, post high school education preferred