Administrative Assistant (Travel Coordination/Calendar management)

Job Description

Job Description

Description:

Organizes and implements administrative systems and procedures. Serves as principal source of information on unit, project or program. Gathers and maintains data for and assists in preparing reports, often using a variety of computer software. Prepares and maintains financial, personnel, administrative, student records. Provides for smooth day to day flow of communications within the department. May compose, proofread, edit and prepare correspondence, reports and other materials using word processing, spreadsheets and or databases. Arranges for use of facilities and plans meetings, conferences and seminars. Contributes to unit goals by accomplishing clerical or administrative duties as required. Ability to work independently with minimal supervision, to handle complex and confidential information. Competency using a variety of office computer software. Requires intermediate to advanced knowledge of email calendar, word processing, spreadsheets. Prior office experience required.

We are seeking a Development Assistant to support three frontline fundraisers. This position is an integral member of a larger team and has responsibility for a wide range of complex and confidential administrative support duties. The Development Assistant actively participates in major and principal gift work, gaining knowledge of specific fundraising priorities and programs and supporting gift prospect assignments.

As Development Assistant you will:
• Conduct preliminary prospect research, track solicitation process and progress, and update contact reports.
• Assist team in coordinating prospect portfolios and works with major gift officers to identify prospects utilizing prospecting and reporting tools.
• Schedule meetings/appointments and makes travel arrangements. Compile prospect profiles and related briefing materials; support prospect visit follow-up by preparing correspondence, reports, and adding relevant data to the central prospect database.
• Prepare travel expenses for processing.
• Assist with the planning and coordination of leadership events.
• Respond to donor and alumni inquiries as appropriate.
• Serve as liaison for HLS administrative offices, alumni, donors, and volunteers.
• Collaborate and coordinate joint travel and events for major gift initiatives as well as with other fundraising teams.
• Works closely with other Development Assistants to lead and manage various projects.
• Prepare materials for presentation and distribution.
• Perform other duties as necessary.

Top Skills & Experience: •Strong communication skills with a polished, professional demeanor to interact with high‐profile donors and their assistants •Experience supporting leaders with calendar management, Zoom scheduling, travel coordination/expense processing, materials prep, and follow‐up tasks related to donor visits •Highly organized, detail‐oriented, and tech‐savvy; daily use of an alumni/donor database required

Company Description

Della Infotech Inc is in the staffing business for 10 years. Over the years, we have placed hundreds of candidates to various temp and permanent positions with our 50+ happy clients all over US and Canada including Fortune 500 corporations.

Company Description

Della Infotech Inc is in the staffing business for 10 years. Over the years, we have placed hundreds of candidates to various temp and permanent positions with our 50+ happy clients all over US and Canada including Fortune 500 corporations.