Administrative/Accounting Assistant (Public Safety)
- Payroll: Manage payroll functions for police and fire personnel, including data entry, verification, and processing of overtime, court time, and other compensations. Maintain personnel records and assist with new hire onboarding.
- Purchasing: Provide administrative support for the purchase order process, maintain inventory, and ensure accuracy in requisitions and purchase orders.
- Accounts Receivable and General Billing: Process incoming checks, reconcile invoices, manage delinquent accounts, and support the accounts receivable process.
- Accounts Payable: Administer the accounts payable process, ensure proper approval and coding of invoices, and maintain accurate records.
- General Administrative Support: Maintain records, respond to citizen requests, compose correspondence, and provide backup support to other clerical staff.
- High school diploma; Associate's or Bachelor's degree preferred.
- One to two years of basic bookkeeping experience and administrative office experience.
- Familiarity with public safety operations and procedures is highly preferred.
- Strong computer skills, including proficiency in typing, office software, and database management.
- Excellent organizational, communication, and interpersonal skills.
- Ability to work independently, manage time effectively, and meet deadlines.
- Office setting with frequent contact with the public, government agencies, court personnel, insurance companies, vendors, and town departments.
- Discretion required when handling sensitive personnel, budgetary, and legal information.
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