Contract Administrator

The Middlesex Corporation is a nationally recognized and award-winning leader in the heavy civil construction industry. Since 1972, the family business founded by Robert W. Pereira has developed an extensive client and project list through its consistent efforts to safely build America’s infrastructure. The Middlesex Corporation specializes in building and reconstructing highways, bridges, marine, rail, and transit facilities through its collaborative team approach and focus on core values.  In addition, Middlesex Asphalt in Central Florida is one of the largest and most productive asphalt plants in the United States with Middlesex Paving earning an equally solid regional presence and reputation.

Position Summary:

The Contract Administrator is responsible for administrating construction project records, including, but not limited to: contract progress billing entry, subcontract leger entry, accurate change order entry, certificate of insurance administration for active construction projects, bi-monthly subcontractor payment runs, lien waiver compliance, and all other associated functions necessary to establish accurate accounting for construction projects.

Responsibilities:

• Comply with (and actively promote) all Safety policies and procedures, including reporting all accidents, incidents, and near-misses to ensure adherence to our Number One Core Value – Safety First in everything we do.
• Facilitate Monthly or Bi-Weekly Contract Progress Billing (accounts receivable) and Subcontractor Payment Splits into the Accounting System.
• Compare work quantities to date, and retainage with the Client’s for accuracy.
• Facilitate both Client & Subcontractor Change Order Entry into accounting software in compliance with GAP rules and regulations.
• Maintain digital subcontractor files.
• Participate in / facilitate bi-weekly subcontractor check runs.
• Prepare partial / final lien releases, and all required notices related to jobs and subcontractors.
• Reconcile and post cash receipts from Clients.
• Assistance with yearly external audit
• Interface with project teams, and virtual attendance at project meetings as needed.
• Interface with subcontractors on payment inquiries.
• Knowledge of contract closeout process with MBTA, MassDOT, and CTDOT a plus.
• Secure all necessary approvals and ensure that the standard company procedures are being followed.

Qualifications:

• Bachelor’s degree in accounting or equivalent.
• Three plus years of related finance or construction experience.
• Strong computer skills including MS Office/ Excel.
• HCSS/Viewpoint software experience is preferable.

Necessary Attributes:

• Must possess the ability to adapt to different personalities and management styles.
• Team player with strong interpersonal skills.
• Ability to manage a team in an efficient and effective manner.
• Self-starter with excellent verbal and written communication skills.
• Reliance on experience and judgment to plan and accomplish goals.
• Dedicated and hard working.
• Possess strong leadership qualities.
• Above average organizational skills.
• Strong commitment to success of all.
• Possess a strong work ethic.
• Demonstrate the upmost professionalism in how you represent yourself.
• Show quality in everything you do.

We offer our full-time and eligible part time team members a comprehensive benefits package that’s among the best in our industry. Benefits include medical, dental and vision plans covering eligible team members and dependents, employee assistance programs, life insurance, disability, top-tier 401k with matching, tuition reimbursement, industry leading referral program, and generous paid time off.