Accounts Payable Specialist POST NUMBER: 420175

Lead by Example:
• Assist in maintaining all documents and files related to the accounts payable process
• Assist in maintaining the database of external vendors and bank accounts
• Processing weekly inventory transactions and assist in month-end reporting
• Have knowledge of approved vendors and policies to avoid paying unauthorized invoices

Build Lifelong Partnerships:
• Foster good working relationships with vendors, co-workers, project managers and other internal customers
Act with Integrity:
• Assist in managing all components of the accounts payable system in an accurate and timely manner using established processes and internal control procedures
• Review invoices for accuracy, maintain vendor files, reconcile timesheets
• Sales and use tax compliance and reporting
• Code invoice charges to the appropriate general ledger and job cost categories
• Process check runs according to payment terms and file originally paid invoices on a timely basis
• Set up new vendors including obtaining a W-9 prior to issuing a payment
• Maintain W-9’s electronically for ease of Form 1099 preparation after year end

Put People First:
• Communicate needed information to appropriate parties within the accounting department, operating companies and outside the organization

Challenge the Ordinary:
• Research discrepancies of payables data to ensure accuracy and adherence to procedures prior to processing along with purchase order and subcontract maintenance
• Create and monitor special schedules for various expense allocations

Education and/or Work Experience Requirements:
• Minimum of 3 years of experience in accounting or related field
• Excellent attention to detail, time management, analytical and recording skills
• Basic knowledge of sales and use tax
• Experience and skills with MS Office Suite and computerized accounting programs
• Ability to work in a team environment and to process a high volume of transactions
• Strong understanding of general ledger system and accounts payable processing
• Previous accounts payable experience required
• Construction experience a plus
• ComputerEase experience a plus
• Associates degree or higher in accounting/related filed a plus