Hr associate operations compliance

Do you want to help engineer what's next?

Simpson Gumpertz & Heger (SGH) is a national engineering firm committed to delivering holistic advice for our clients' most complex challenges. We leverage our collective and diverse experience, technical expertise, and industry knowledge of structures and building enclosures, advanced analysis, performance & code consulting, and applied science & research to deliver unrivaled, comprehensive solutions that drive superior performance. With 750 employees in nine office locations throughout the United States, SGH's industry-leading teams constantly seek to advance the meaning of what's possible.

What makes careers at SGH so special?

The only way to advance is to question and explore. Every member of the SGH team is both a learner and an educator, committed to advancing ourselves, our teams, and our industry. Together we are creating a community that never settles for what is but always seeks what could be.

There are many reasons to love SGH:

• Our Work: Our clients trust us to bring clarity and deliver outstanding solutions for their most complex projects.
• Our People: We are bold thinkers and compassionate teammates, committed to lifelong learning and professional growth.
• Our Commitment: We live with integrity and embrace an obligation to give back to our professions and communities.
• Our Contribution: We offer a comprehensive and rich compensation and benefits package with company-paid and voluntary programs to help build healthy lifestyles, strong relationships, and future prosperity.

Overview:

The HR Associate, Operations will support compliance and administrative processes across our multi-state organization. In this role, you'll help ensure that SGH is compliant with federal, state, and local employment laws, including requirements related to federal contractors.

You'll work closely with SGH legal, engineering, and marketing staff to support project needs and keep our internal processes up to date. This is a great opportunity for someone who has the experience and passion to specialize in compliance.

This position will report to the HR Operations Manager and will work within a collective HR Department of 14 colleagues, and directly within the HR Operations team of 3.

Location: Waltham, MA. The position initially requires the individual to work fully in the office, with eligibility to transition to a hybrid schedule. A hybrid schedule requires Monday and Wednesdays in the office, and the option for the remaining days to be worked remotely from home.

What You'll be doing:

• Support the HR Operations Manager related to compliance with federal, state, local and federal contractor requirements.
• Draft new or updated policies for our Employee Handbook related to new or changed employment laws.
• Liaison with the Director of HR, HR Operations Manager, and Talent Development staff regarding compliance with state or local anti-harassment and anti-discrimination training requirements (e.g., annual and/or bi-annual trainings based on state lived or worked in).
• Audit and review internal processes to ensure compliance with Form I-9 and E-Verify, including monitoring SGH's electronic I-9 platform.
• Manage ongoing communication with employees related to employment notices (e.g., annual, new hire and separation notifications).
• Maintain and manage SGH's legally required employment postings.
• Collaborate with our HR Operations Associate related to fulfilling external data reporting requirements, including Equal Employment Opportunity (EEO-1), Veteran's 4212, and CA pay data reporting.
• Support requests from SGH's internal departments and engineering teams related to pursuit and project compliance such as reviewing internal policies and procedures and providing information for compliance certificates.
• Manage ongoing background and drug and alcohol screening requirements by completing appropriate checks within the noted timeframes. This includes working with our engineering staff to meet project/client requirements.
• Coordinate the annual motor vehicle record check process to ensure employees driving for SGH meet our internal policy requirements.
• Coordinate with the HR Operations Associate to update our onboarding platform (Greenhouse Onboarding) with required forms and notices for new hires.
• Support the HR Operations Manager related to compliance with FLSA.
• Collaborate with the HR Operations team related to document retention for personnel files and I-9s.
• Support HR Operations Manager and SGH's legal team related to data protection and privacy policies and procedures.
• Organize internal documents/reference materials and tracking sheets to support required compliance items and retention requirements.
• Partner with the HR Benefits team related to HR Operations & Benefits joint policies.

What You'll Need:

• 3 or more years of related experience,
• Excellent verbal and written communication skills,
• Experience drafting policies,
• Strong knowledge of employment laws and HR compliance requirements.
• Proactive and collaborative with the ability to independently manage competing priorities and deadlines with a high level of attention to detail.
• Engaged by reviewing laws, policies and procedures and making recommendations.
• Ability to maintain confidentiality and manage sensitive information.
• Intermediate proficiency with MS Word, PowerPoint, and Excel
• Experience with ADP WorkforceNow or another HRIS.

Working Conditions:

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, mouse, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level.

SGH is an Equal Opportunity Employer. We are committed to providing equal opportunities to all job applicants and employees. We consider all qualified applicants and encourage individuals with disabilities and protected veterans to apply. If the application system is not accessible to you, or you need a reasonable accommodation to apply due to a disability, please email [email protected] or call 781-907-9000 and ask for Human Resources.