Accounts payable assistant - finance department

Overview

The Committee for Public Counsel Services, the Massachusetts state public defender agency, is seeking a full-time Accounts Payable Assistant for its Finance Department. The Accounts Payable Assistant assists in the processing of documentation received for legal and court related services.

We fight for equal justice and human dignity by supporting our clients in achieving their legal and life goals. We zealously advocate for the rights of individuals and promote just public policy to protect the rights of all.

Our Values

C ourage • Accountability • Respect • Excellence

DIVERSITY AND INCLUSION MISSION STATEMENT

CPCS is committed to protecting the fundamental constitutional and human rights of our assigned clients through zealous advocacy, community-oriented defense, and the fullness of excellent legal representation. We are dedicated to building and maintaining strong professional relationships, while striving to accept, listen to and respect the diverse circumstances of each client, as we dedicate ourselves to meeting their individual needs. It is our CPCS mission to achieve these goals, and in furtherance thereof, we embrace and endorse diversity, equity and inclusion as our core values as we maintain a steadfast commitment to: (1) Ensure that CPCS management and staff members represent a broad range of human differences and experience; (2) Provide a work climate that is respectful and supports success; and (3) Promote the dignity and well-being of all staff members. CPCS leadership is responsible for ensuring equity, diversity, and inclusion. The ability to achieve these goals with any level of certainty is ultimately the responsibility of each member of the CPCS community.

AGENCY OVERVIEW

CPCS is the state agency in Massachusetts responsible for providing an attorney when the state or federal constitution or a state statute requires the appointment of an attorney for a person who cannot afford to retain one. The agency provides representation in criminal, delinquency, youthful offender, family regulation, guardianship, mental health, sexually dangerous person, and sex offender registry cases, as well as in appeals and post-conviction and post-judgment proceedings related to those matters.

The clients we represent are diverse across every context imaginable and bring many unique cultural dimensions to the matters we address. This reality creates a critical need for CPCS staff to be culturally competent and able to work well with people of different races, ethnicities, genders and/or sexual orientation identities, abilities, and limited English proficiency, among other protected characteristics.

DEPARTMENT OVERVIEW

The Finance Department is responsible for all financial functions within the agency. These include, but are not limited to, Budget, Accounting, Procurement, Accounts Payable, Security, Internal Control Compliance, Audit & Oversight Conformity, Fixed Assets, Federal Grants, Records Management, and Facilities.

POSITION OVERVIEW

The Accounts Payable Assistant is responsible for assisting the agency’s Accounts Payable Department in processing documentation received for agency services, legal services, and court-related services, including court experts. The Accounts Payable Assistant will focus on court cost related documentations, data entry, scanning, and other A/P responsibilities.

This Accounts Payable Assistant reports to the Accounts Payable Supervisor. 

Qualifications

MINIMUM ENTRANCE REQUIREMENTS

• Associate’s degree in Business Administration, Accounting, Finance, or related field and at least one year of experience in accounting and/or customer service environment; or an equivalent combination of relevant education, training, and experience;
• Access to a personal computer with home internet access sufficient to work remotely.

QUALIFICATIONS/SKILLS

• Proficiency with Microsoft Office Suite and Outlook;
• Proficiency with the state accounting system (MMARS), or similar accounting systems;
• Experience with implementation of new billing/platform systems;
• Good communication skills; and,
• Ability to work independently and as part of a group.

PERSONAL AND PROFESSIONAL ATTRIBUTES

This person will possess personal and professional integrity, strong communication skills, and strong analytical and decision-making skills.

The individual must possess strong leadership and managerial skills, strong interpersonal skills, high energy level, and a positive outlook.

This person must believe in strong customer service and always act with professionalism and responsiveness.

The individual who will succeed in this role can best be described as:

• motivated; you thrive in feeling accomplished without gloating or getting an ego;
• a stickler for accuracy; your attention to detail is critical for success and the success of the Agency mission;
• a believer in customer service; you understand that even difficult conversations should end with a smile and/or pleasantries and that responsiveness is a key component of great customer service;
• consistent across many communication mediums ; whether it be over the phone, text, or email, you provide superior support for whomever needs it;
• a tech enthusiast ; you recognize that technology can improve process and love to learn how technology can improve existing processes;
• a team player; no matter your peers’ education or experience, you treat them as your equal;
• patient; you welcome differences and you understand that sometimes you are limited in what you can improve upon or change but you continue to look for opportunities to improve existing processes; and,
• a believer; that our clients and staff are why we come to work every day and that nearly anything can be accomplished with dedication, patience and hard work.

Responsibilities

RESPONSIBILITIES

Responsibilities and duties include, but are not limited to: 

• Processing Motions for Funds for over 2,000 Private Investigator and Expert vendors related to agency services;
• Researching minor issues pertaining to Motions for Funds ensuring documents are in compliance with agency rules and regulations;
• Scanning and conducting quality control of VBill packages into Docushare and maintaining electronic and hard copy files;
• Preparing and uploading NACs (Notice of Assignment of Council) to Docushare and maintaining electronic and hard copy files;
• Supporting other Accounts Payable Assistant with various tasks to ensure documents are correctly distributed internally;
• Supporting ongoing department initiatives; and,
• Other duties as assigned.

EEO Statement

The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies. Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the Chief Human Resources Officer, Sandra DeBow-Huang, at [email protected]