ADMINISTRATIVE ASSISTANT - SPECIAL EDUCATION

Job Description

Job Description

ADMINISTRATIVE ASSISTANT – SPECIAL EDUCATION

Pioneer Valley Performing Arts Charter Public School, 7-12, Public Charter School located in South Hadley, MA

Job Description:

PVPA has an opportunity for a professional Administrative Assistant in our Special Education Office starting August 2025. We are looking for an individual that is highly organized, able to multitask, meet deadlines, be respectful with the public and is willing to learn new skills. This position is tasked with keeping the IEP process and record keeping in compliance with state regulations. Under the supervision of the Director of Student Services you will:

• Schedule all IEP (Individualized Education Program) and 504 review meetings
• Arrange for required staff to be present at IEP and 504 meetings
• Send and track that required forms are completed by staff prior to IEP meetings (Ed A & B)
• Support the Director of Student Services to track IEP process timelines
• Process IEP and 504 documents for mailing to parents
• Provide reminders to parents in, compliance with special education law, regarding parent response to proposed IEPs and Evaluation Consent forms
• Support Initiate and track documents that need to be translated for families (progress reports, grade reports, IEPs, 504s, Evaluations etc.)
• Support the Director of Student Services to submit materials for state compliance (Integrated Monitoring) reviews within Student Services (Special Education & English Learner Education)
• Meet weekly with the Directors of Student Services to create a weekly work plan
• Facilitate clear and timely communication
• Support the administration of standardized testing (MCAS, PSAT, SAT)
• Keep accurate and up-to-date records
• Perform other related duties as assigned

Qualifications;

The successful candidate will minimally hold a High School Diploma, Associates degree is preferred, be able to pass a background check (CORI/SORI & Fingerprinting), be able to provide evidence of successful prior experience working in an office atmosphere, and be proficient in the use of technology and office equipment. Preferred experience working with PowerSchool Special Programs, experience in a school setting and demonstrated commitment to confidentiality.

Other Information/Instructions:

This position follows the school calendar and works 200 days with 8-hour days. Salary Range: $26.00 to $28.00 per hour dependent upon degree and experience. Potential for bonus at the end of the fiscal year.

To apply, please visit the PVPA Career Center at and be prepared to provide:

1. A current resume
2. Letter of interest/Introduction
3. Contact information for three references
4. Transcripts indicating degrees awarded
5. Evidence of licensure or any endorsement, if applicable