Accounts Receivable Specialist

SUMMARY OF POSITION

The Accounts Receivable Specialist is a 204 day position based on the School Calendar Year. To perform accounting and clerical tasks to efficiently maintain and process accounts receivable transactions and develops, implements, and administers other related projects as assigned.

REQUIRED EDUCATION AND EXPERIENCE

1. Associate’s degree or higher in Accounting, Finance, or a related field.
2. A minimum of three (3) years of experience in an accounts receivable or similar role.
3. Possess excellent organizational skills, maintain meticulous records, and demonstrate the ability to follow through on tasks.

MINIMUM QUALIFICATIONS

1. Must be at least 18 years of age.
2. Possess strong verbal and written communication skills and deliver exceptional customer service to staff members, Districts, and
the community, serving individuals from diverse backgrounds and experiences.
3. Must be able to demonstrate a high level of accuracy and attention to detail.
4. Have the proven ability to calculate, post, and manage accounting figures and financial records.
5. Has prior hands-on experience operating spreadsheets and accounting software, including Tyler ERP or similar.
6. Be able to work both independently and in a team environment.
7. Such alternatives to the above as the LPVEC Board of Directors may deem appropriate and acceptable.

ESSENTIAL JOB FUNCTIONS

1.Manages accounts receivable processes, including billing, collections, deposits, and the preparation and delivery of accounts
receivable billing schedules with supporting journal entries.
2.Assists the Director of Finance and Operations with invoicing and documentation.
3.Reconciles accounts and individual ledgers; identifies discrepancies and makes necessary corrections within the accounting system.

4.Supports the Director of Finance and Operations in maintaining efficient daily financial operations by preparing ad hoc reports,
analyzing data, and developing spreadsheets.
5.Responds to inquiries from internal and external stakeholders about general accounting activities.
6.Provides support during periods of high departmental workload.
7.Prepares and composes correspondence, calendars, notices, newsletters, and reports as directed.
8.Participates in the office’s cross‐training efforts to maintain continuity and quality of service for LPVEC’s internal and external
customers.
9.Communicates with customers regarding balances, investigates discrepancies, and resolves billing issues.
10.Attends and participates in staff meetings, conferences, seminars, and workshops as required by the Director of Finance and
Operations to support ongoing learning and professional development.
11.Performs any additional general office duties as determined by the Executive Director or the Director of Finance and Operations.
12.Maintains the highest standards of ethical and professional conduct in interactions with staff, districts, vendors, and the
community.
13.Serves as a role model for students and staff by demonstrating professionalism through appropriate conduct, appearance, and a
strong work ethic.
14.Maintains strict confidentiality of sensitive information regarding students, families, employees, and organizational operations.
15.Attends work regularly and maintains reliable attendance.
16.Perform other related duties as assigned by the Director of Finance and Operations for the purpose of ensuring the efficient and
effective functioning of the department.

ADA & MINIMUM QUALIFICATIONS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

To perform this job successfully, an individual must be able to satisfactorily perform each of the above-listed duties and responsibilities. The ADA and the minimum qualifications listed below are required to perform the essential job functions.

1. Physical Requirements:
Must be physically able to operate a variety of equipment, including, but not limited to: computers, copiers, adding machines, etc.
Must be able to occasionally exert up to 10 pounds of force and/or a negligible amount of force constantly to lift, carry, push, and
pull or otherwise move objects, including the human body. Must be able to stand, crouch, and bend over for a long period of time at intervals throughout the day.
2 .Data Conception: Requires the ability to compare and/or judge the readily observable, functional, structural, or composite characteristics (whether similar or divergent from obvious standards) of data, people, or things.
3. Interpersonal Communication: Requires the ability to speak and/or signal people to convey or exchange information. Includes
giving instructions, assignments, or directions to subordinates or assistants.
4. Language Ability: Requires the ability to read a variety of correspondence, including, but not limited to: reports, forms, newsletters, schedules, manuals, invoices, requisitions, menus, recipes, journals, etc. Requires the ability to prepare correspondence, reports, forms, evaluations, procedures, charts, surveys, articles, bid specifications, brochures, news releases, handbooks, budgets, etc., using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak before groups of people with poise, voice control, and confidence.
5. Intelligence: Requires the ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions; to interpret a wide variety of instructions in mathematical or diagrammatic form; and to deal with several abstract and concrete variables.
6. Verbal Aptitude: Requires the ability to record and deliver information, explain procedures, and follow oral and written instructions. Must be able to understand and communicate in various technical or professional languages, including medical,
legal, accounting, and marketing terminology.
7. Numerical Aptitude: Requires the ability to utilize mathematical formulas; to add and subtract; multiply and divide; utilize decimals and percentages; and to apply the principles of basic mathematics, algebra, and geometry.
8. Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width, and shape.
9. Motor Coordination: Requires the ability to coordinate hands and eyes rapidly and accurately in using office equipment.
10. Manual Dexterity: Requires the ability to handle various items such as office equipment and hand tools. Must have minimal levels of eye/hand/foot coordination.
11.Interpersonal: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress and in emergency situations.
12. Physical Communication: Requires the ability to talk and hear: (Talking: expressing or exchanging ideas by means of spoken words and hearing (perceiving the nature of sounds by ear). Must be able to communicate via telephone or radio.

Contact Information

• Anna Bishop, Director of Finance & Operations
• 174 Brush Hill Avenue West Springfield, Massachusetts 01089
• Phone: 413-735-2200 Fax: 413-735-2209

Email: [email protected]

Pay: $39,861.00 - $54,954.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person