Executive Assistant

Executive Assistant

Location: Boston, MA (100% Onsite)

Schedule: Monday-Friday, approximately 7:30 AM start time (occasional earlier start times required)

Compensation: $90,000-$125,000 annually, depending on experience

About the Opportunity

A leading organization is seeking a polished, highly organized Executive Assistant to support a strategic Operational Excellence leadership team. This newly created position offers the opportunity to work closely with senior leadership in a fast-paced, collaborative environment focused on driving efficiency, innovation, and operational excellence across the business.

This role is ideal for an ambitious professional with several years of executive support experience who is looking to grow their career while gaining exposure to high-level business operations and leadership.

Key Responsibilities

Executive & Administrative Support

• Provide day-to-day administrative support to senior leadership and department executives

• Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders and time zones

• Coordinate domestic and international travel arrangements, itineraries, and expense reporting

• Prepare, format, proofread, and distribute presentations, reports, meeting materials, and executive communications

• Maintain organized documentation, files, distribution lists, and departmental records

• Handle confidential and sensitive information with discretion and professionalism

Meeting & Event Coordination

• Schedule and coordinate leadership meetings, team events, off-sites, workshops, and departmental summits

• Prepare agendas, meeting materials, and follow-up communications

• Capture meeting notes, track action items, and ensure timely distribution of key information

• Coordinate meeting logistics including room reservations, catering, materials preparation, and onsite support

• Partner with internal teams to ensure seamless execution of events and meetings

Operational & Departmental Support

• Assist with recurring reports, departmental updates, and operational communications

• Support the maintenance of department trackers, templates, presentations, and reporting tools

• Help ensure consistency, accuracy, and professionalism across all departmental materials

• Provide coordination support for special projects and departmental initiatives as needed

Qualifications

• 3+ years of experience supporting executives, senior leaders, or operations teams within a large corporate environment

• Bachelor's degree strongly preferred

• Exceptional organizational skills and attention to detail

• Strong written, verbal, and interpersonal communication skills

• Ability to manage multiple priorities in a fast-paced environment

• Advanced proficiency in Microsoft Office Suite, particularly Outlook, PowerPoint, and Excel

• Proven ability to anticipate needs, solve problems, and work independently

• Professional demeanor with strong judgment and discretion

• Adaptable, proactive, and comfortable managing shifting priorities

Ideal Candidate Profile

• Highly polished, professional, and dependable

• Friendly, outgoing, and confident interacting with senior leadership

• Strong forward thinker who anticipates needs before they arise

• Thrives in a fast-paced, high-performance environment

• Interested in long-term growth and development

• Demonstrates stability and commitment in previous roles

• Passionate about contributing to a collaborative and team-oriented culture

Growth Opportunity

This role offers direct exposure to senior leadership and strategic business initiatives. The successful candidate will have opportunities to expand their responsibilities over time through increased involvement in departmental coordination, operational initiatives, and special projects.

Additional Information

• Fully onsite position, five days per week

• Free onsite parking available

• Access to onsite amenities including fitness facilities and dining options

• Occasional early mornings, evening support, or event coordination may be required based on business needs
  
  
  If you're interested in applying, please share your resume with Molly at [email protected]!

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