Executive Assistant
Job Description
Job Description
We are looking for an experienced Executive Assistant to provide high-level administrative support to executives in a fast-paced environment. This position requires exceptional organizational skills and attention to detail to ensure seamless operations and communication. As this is a long-term contract role, you will have the opportunity to make a significant impact by managing schedules, coordinating travel, and supporting executive meetings.
Responsibilities:• Manage and maintain executive calendars, ensuring all appointments, meetings, and events are scheduled accurately.
• Coordinate and arrange travel plans, including booking flights, accommodations, and transportation.
• Prepare detailed itineraries and ensure executives are well-informed of their schedules.
• Organize and facilitate executive meetings, including preparing agendas and taking minutes.
• Serve as a liaison between executives and internal teams, ensuring clear communication and timely follow-ups.
• Handle confidential information with discretion and professionalism.
• Assist with administrative tasks such as document preparation and correspondence.
• Monitor and prioritize emails, ensuring urgent matters are addressed promptly.
• Proactively identify and resolve scheduling conflicts or logistical challenges.
• Support executives in various ad-hoc tasks as needed to optimize their productivity.• Proven experience as an Executive Assistant or in a similar role.
• Strong proficiency in calendar management and scheduling.
• Demonstrated ability to arrange and coordinate complex travel plans.
• Excellent organizational and multitasking skills.
• Effective communication skills, both written and verbal.
• High level of discretion and ability to handle sensitive information.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to adapt to changing priorities and work under tight deadlines.
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