Administrative Coordinator - Up to $30 per hour

Administrative Coordinator - Up to $30 per hour

The Academic Admin Coordinator will be the welcoming first point of contact for an academic program office, supporting students, faculty, staff, and visitors. This role manages daily office operations, coordinates events, and provides administrative support that contributes to the success of the program and its academic community.

Key Responsibilities:

• Serve as front desk contact and provide professional support to students, faculty, staff, and visitors
• Assist faculty with course preparation, coordination, and presentation materials
• Manage calendars, meetings, appointments, and travel logistics
• Process travel reports, reimbursements, purchases, and expense audits
• Coordinate program events and update faculty profile websites
• Oversee office operations, including kitchenette, copy room, storage, and room reservations

Required Experience & Skills:

• Bachelor’s degree
• 3+ years of experience in an office or administrative role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills
• Excellent written and verbal communication skills

Nice-to-Have:

• Prior experience working in higher education
• Familiarity with SAP or Concur systems
• Event coordination and scheduling
• Office operations management

There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All ProPivotal job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too.

ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.