Maintenance Mechanic III

Job Description

Job Description

BACKGROUND

2Life Communities provides superior housing to older adults of all backgrounds who can thrive independently within a supportive environment. We are a mission-driven organization with a vision whereby all older adults have the opportunity to age in community – to live a full life of connection and purpose in a dynamic and supportive environment. We are continually evolving support services to meet the needs of our diverse residents as they age. We offer case management, service coordination, and a wide array of wellness, cultural, and other activities. We partner with health care providers to identify innovative ways to support residents’ health and well-being, and we engage with the broader community through our Village Center program.

2Life owns and operates over 1,300 units of affordable rental housing located within six campuses in metropolitan Boston. With another 210 apartments under construction and more in planning, we expect to add another 600-700 units within the next several years as we complete projects in active planning and construction phases. We continue to pursue other development opportunities. We anticipate continued growth in the size of our portfolio, the geography in which we operate, and the diversity of our residents in terms of race, ethnicity, income levels, and need for supportive services.

GENERAL SUMMARY

The Maintenance Mechanic III (MM III) will be responsible for the efficient operation, maintenance, security, and administration of the physical facilities and grounds, ensuring they are safe, clean, and attractive at all times. The MM III will serve as the maintenance team leader, assigning work to other maintenance staff and ensuring that work orders and turnovers are completed on time and in accordance with industry standards. The MM III will supervise, coach, and evaluate the other maintenance staff.

The MM III will participate in maintenance activities, conduct periodic inspections of the physical plant, mechanical systems, and grounds, and maintain maintenance records in compliance with 2Life standards and government regulations. The MM III will purchase and control the maintenance inventory to minimize waste and prevent theft. The MM III will oversee facility security, including key control, security equipment maintenance, and parking lot use. The MM III will report on the status of the physical facilities to the Executive Director and make recommendations for resolving problems and providing improvements to the facility.

ESSENTIAL JOB FUNCTIONS

• Supervise the maintenance staff and contractors in the facility to ensure that work is to 2Life standards

• Ensure that maintenance staff are properly trained, certified, and licensed. Set the standard for attendance, appearance, demeanor, work safety, and teamwork. Ensure compliance with 2Life standards and HUD, Spectrum, and other regulatory agency standards. Interact with residents in a sensitive manner and promptly report any concerns about a resident to the Resident Services Director

• Establish and maintain an inventory management system for all equipment, tools, and maintenance supplies (including key systems) for the most efficient use and to prevent waste, loss, and theft

• Develop specifications for hiring contractors, participate in bid procurement in collaboration with the Executive Director and the 2Life Director of Facilities

• Prepare purchase orders for the Executive Director’s approval before committing funds that exceed the Supervisor’s spending authority

• Assist the Executive Director in preparing the annual budget and controlling costs.

• Establish and maintain an inventory management system for all equipment, tools, and maintenance supplies (including key systems) for the most efficient use and to prevent waste, loss, and theft

• Keep all maintenance areas and systems rooms clean and organized to 2Life and HUD/REAC standards

• Working as part of the maintenance team, perform mechanical tasks and repairs or delegate the tasks to a team member

• Establish and maintain preventive maintenance schedules, repair work priorities, and ensure successful completion

• Conduct routine inspections of the entire property; maintain building systems and grounds per 2Life and HUD/REAC standards, including outdoor curb appeal and interior visual appeal. Schedule and perform the annual inspection of all apartment units in accordance with 2Life and regulatory requirements.

• Ensures that vacant units are prepared for re-rental in a cost-effective and timely manner, per regulatory and 2Life requirements

• Responsible for the monthly and annual pest control inspections and follow-up treatment, immediately follow-up inspection & treatment of any reported pest issues, and maintaining all documentation in an orderly fashion

• Ensure that there is a staff person on-site 24/7, able to address emergencies: Site Rep when the office is closed; maintenance staff person when offices are open or essential personnel are called in

• Participate in snow removal activities, ensuring that the walkways and lots are clear of ice and snow

• Responsible for reporting all unsafe practices observed to management to help ensure 2Life work practices are safe and compliant with company standards. Reports any accident, injury, or safety concerns to the Director of Facilities/Executive Director and completes incident reports immediately

OTHER DUTIES AND RESPONSIBILITIES

• Provide emergency coverage in this or other 2Life properties, as assigned

• Provide Back-Up Mechanic coverage in this or other 2Life properties, as assigned

• Maintains equipment in commercial kitchens in proper working order

• Works with on-site construction superintendents and/or 2Life construction project management to provide information and resolve any building operations/maintenance issues arising from construction activity

• Works with the 2Life Senior Manager of Safety and Security on Life Safety and Hazardous Communications programs and documentation

• Performs additional duties, as assigned

PREPARATION, KNOWLEDGE, SKILLS & ABILITIES

• Minimum of three years of experience as a superintendent or supervisor in a residential building

• Ability to prioritize and delegate tasks, coach, and monitor staff

• Excellent interpersonal, communication, and organization skills

• Knowledge of OSHA regulations

• Proficiency in computer software for record-keeping, communicating, and reporting

• Knowledge of elevators and high-rise building systems is a must

• Working knowledge of high-efficiency boilers, heating plants, plumbing, heating, HVAC, blacksmithing, and electrical systems

• Knowledge of Green Initiatives

• Ability to learn the basic operation of a photovoltaic system

• Experience with or ability to learn geothermal systems

• Ability to plan, create, and utilize organized task management and communication tools

• Ability to obtain Hoisting License, drive Bobcat, Ventrac

• LEED certification desirable

SUPERVISORY RESPONSIBILITY

• Supervises Maintenance Team

• Oversees the work of outside service technicians

WORKING CONDITIONS/PHYSICAL DEMANDS

• Frequent standing and walking

• Ability to frequently lift and/or move objects weighing up to 50 pounds

• Ability to safely use hand and power tools

• While performing the duties of this job, the employee is regularly required to stand, walk, stoop, kneel, climb, etc. Must have full use of arms, hands, and finger dexterity to reach, lift, pull, push, and feel.

• Ability to operate a Bobcat

• Ability to work outdoors in winter conditions

• Ability to work in an environment under construction (noise, dust, etc.)

We don’t just offer a job; we invest in your entire life. Our "Total Rewards" package adds an extra 27% to 30%+ in value on top of your base salary.

• Comprehensive Health: Premium Medical, Dental, and Vision coverage for you and your family.
• Future-Proofing: 401(k) retirement planning and employer-paid Life, AD&D, and Disability insurance (Short & Long Term).
• Rest & Recharge: Generous paid vacation, official holidays, plus 2 floating holidays to use whenever you need a break.
• Family-Friendly: Inclusion for your "+1" and dependents, plus Pet Insurance for your furry family members.

The above statements intend to describe the general nature and level of work performed by people assigned to do this job. The above does not intend to be an exhaustive list of all responsibilities and duties required.

We desire to build and cultivate an environment that brings together an exceptional workforce with unique experiences, backgrounds, talents, and perspectives.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.