Administrative Assistant

Job Description

Job Description

Description:

Avance Cabinetry delivers quality materials and pristine finishes for cabinetry that is functional & purposeful utilizing an advanced manufacturing process for efficiency and traditional woodworking methods for stability and craftsmanship.

We currently have an opportunity for an Administrative Assistant to handle incoming calls, greet visitors, and perform various administrative tasks that support both the production and administrative functions of the business.

Duties/Responsibilities:

• Greet and welcome visitors in a professional and courteous manner.
• Answer and direct incoming calls promptly and efficiently.
• Maintain a tidy and organized reception area.
• Provide basic information to visitors and direct them to appropriate personnel or departments.
• Receive and distribute mail & packages.
• Assist customers with item pick-ups.
• Contact customers about past due pick-ups and freight issues.
• Coordinate office events and functions.
• Order, receive and restock office supplies, first aid supplies, warehouse supplies vending machines items and other miscellaneous items as needed.
• Schedule outside vendor services as needed.
• Print and scan various packing slips, invoices, and other office related documents.
• Print purchase orders and labels.
• Facilitate dock searches with warehouse as needed.
• Process production related reports.
• Perform data entry and maintain accurate records.
• Provide administrative support to team members as needed.
• Handle sensitive and confidential information with discretion.
• Other duties as needed.

• Proficiency in Microsoft Office Applications (Word, Excel, PowerPoint, Outlook) and a fundamental knowledge of office equipment and systems.
• Excellent organizational and time management skills.
• Ability to prioritize tasks and manage multiple deadlines.
• Excellent written and oral communication skills.
• Self-motivation and the ability to multi-task.
• Strong attention to detail.
• Lift up to 30 lbs.
• Ability to read and analyze routine and complex documents and use a computer and other equipment.
• Follow written and verbal instructions.
• Punctuality & reliability is a must.

*Specific duties and requirements may vary based on the employer and the production workload. Candidates must be willing to work in other departments as needed.

Schedule:

Monday - Friday

7:30am - 4:00pm

Benefits:

• 401(k) + matching
• Dental insurance
• Health insurance
• Life insurance
• AD&D Insurance
• Short & Long-Term Disability Insurance
• Paid time off