Onboarding Specialist

Job Description

Job Description

We are looking for an Onboarding Specialist to support a smooth and compliant employee start experience for a services organization in Boston, Massachusetts. This Contract position focuses on coordinating onboarding activities, maintaining accurate HR records, and helping employees and internal partners navigate key pre-employment and onboarding processes. The ideal candidate brings strong HR administration experience, comfort working in HRIS platforms, and a detail-oriented approach to handling sensitive information in a regulated environment.

Responsibilities:
• Coordinate end-to-end onboarding activities to ensure employees complete required documentation, screenings, and pre-start tasks on time.
• Maintain accurate employee data in HRIS platforms and resolve record discrepancies with a high level of attention to detail.
• Partner with HR, hiring managers, and cross-functional teams to deliver a consistent and organized onboarding experience.
• Prepare and process employment paperwork while ensuring compliance with company policies and applicable regulatory requirements, including HIPAA-related standards where relevant.
• Respond to employee questions related to onboarding, policies, and administrative HR matters in a thorough and timely manner.
• Monitor onboarding progress, track outstanding items, and follow up with stakeholders to keep start dates on schedule.
• Support employee relations matters by escalating concerns appropriately and helping maintain positive communication throughout the onboarding process.
• Assist with HR operational updates, including workflow or system-related changes, as needed within onboarding and employee administration processes.• Experience in human resources administration with a strong foundation in onboarding coordination.
• Hands-on proficiency with HRIS systems and the ability to manage employee data accurately.
• Knowledge of employee relations practices and confidence handling sensitive situations with discretion.
• Familiarity with HIPAA-regulated environments and an understanding of confidential information management.
• Strong organizational skills with the ability to manage multiple tasks, deadlines, and follow-ups effectively.
• Clear written and verbal communication skills for interacting with employees, managers, and internal HR partners.
• High attention to detail and commitment to accuracy in documentation and data entry.