Procurement Specialist

About the Opportunity

We are seeking a strategic and results-driven Procurement Specialist to elevate our procurement function. In this role, you'll be both strategist and executor—developing supplier partnerships, negotiating high-value contracts, leading cost-saving initiatives, and driving tactical purchasing operations that optimize our supply chain efficiency.

You'll own the complete procurement lifecycle: from identifying and qualifying suppliers through contract negotiation, purchase order execution, vendor performance management, and continuous improvement. This is a high-impact role for someone who combines strategic thinking with hands-on execution, thrives on delivering measurable results, and enjoys building relationships that drive mutual success.

If you're ready to make a significant impact on procurement strategy and operations, this role is for you.

What You'll Do

Lead Strategic Sourcing & Supplier Development

• Identify and evaluate potential suppliers through market research, referrals, and networking based on price, quality, reliability, and service

• Conduct due diligence on new suppliers and lead supplier onboarding processes

• Maintain a database of approved suppliers and continuously assess performance through regular reviews, site visits, and periodic formal evaluations

• Analyze and strategize supplier-base reductions based on consolidation of commodities or planned volume fluctuations

Execute Procurement & Buying Operations

• Process purchase requisitions from internal stakeholders and convert to purchase orders in a timely and accurate manner

• Execute day-to-day buying activities including placing purchase orders, managing order confirmations, and tracking deliveries

• Monitor inventory levels and coordinate with internal teams to ensure adequate stock levels and prevent shortages

• Expedite orders as needed to meet production schedules, project deadlines, or business requirements

• Coordinate with receiving departments to ensure timely delivery and proper documentation of purchased goods and services

• Maintain accurate purchasing records, track order status, and provide updates to internal stakeholders

• Resolve purchase order discrepancies, delivery issues, and invoice variances with suppliers

• Process urgent or emergency purchases while ensuring compliance with procurement policies

Drive Contract Negotiation & Management

• Negotiate pricing, terms, and contracts with suppliers to ensure favorable terms, collaborating with legal and finance teams to finalize agreements

• Prepare RFQs, perform supplier surveillance, and monitor contract performance to address issues or discrepancies in a timely manner

• Drive the purchasing process from identifying procurement needs through supplier selection, negotiations, and contract management

• Ensure all material requirements are covered with purchase orders, contracts, or supply agreements only with approved suppliers

Manage Vendor Relationships & Performance

• Cultivate strong relationships with key suppliers and vendors through regular contact, including teleconferences, site visits, and periodic formal reviews

• Address supplier concerns, resolve disputes professionally, and provide feedback for continuous improvement

• Conduct regular supplier performance reviews and develop strategic partnerships

• Communicate with suppliers on strategic issues to foster collaboration and minimize supply chain risks

• Serve as primary point of contact for assigned suppliers on day-to-day operational matters

Optimize Costs & Drive Strategic Value

• Monitor and control purchasing costs while pursuing aggressive cost reduction opportunities without compromising quality or delivery

• Analyze pricing trends, market conditions, and implement cost-saving initiatives such as bulk purchasing, supplier consolidation, or alternative sourcing strategies

• Develop and maintain budgets for procurement activities and ensure adherence to financial guidelines and targets

• Optimize resource allocation and identify opportunities to improve procurement efficiency

• Track and analyze spending patterns across categories to identify cost-saving opportunities

Ensure Compliance & Manage Risk

• Ensure compliance with relevant laws, regulations, and company policies governing procurement activities and supplier approval processes

• Assess and mitigate risks associated with supplier relationships, supply chain disruptions, or quality issues

• Stay informed about industry trends, best practices, and emerging technologies in procurement and supply chain management

• Ensure all purchasing activities comply with internal approval hierarchies and authorization limits

Champion Continuous Improvement & Strategic Collaboration

• Lead continuous improvement initiatives related to purchasing processes, vendor relations, and supply chain optimization

• Collaborate with internal stakeholders to develop and implement procurement strategies aligned with organizational goals

• Assist management with strategic supply issues and procurement initiatives as required

• Partner with finance/accounts payable to resolve invoice discrepancies and ensure accurate three-way matching

What We're Looking For

Skills & Qualifications

• Bachelor’s degree in business administration, Supply Chain Management, Procurement, Finance, or related field required with at least 5 years of progressive experience in strategic procurement, sourcing, or supply chain management with demonstrated experience in tactical buying operations. Or other combination of education and/or experience in lieu of degree requirements.

• Proven track record of successful contract negotiations, supplier relationship management, managing complex supplier portfolios, and conducting supplier performance evaluations; experience with RFQ/RFP processes and supplier selection methodologies.

• Experience developing and implementing cost-saving initiatives, procurement strategies, and hands-on experience processing high volumes of purchase requisitions and managing the complete purchase order lifecycle.

• Advanced proficiency in ERP/procurement systems (SAP, Oracle, or similar) including purchase order creation, requisition management, and inventory modules; advanced Microsoft Excel skills including pivot tables, VLOOKUP, and data analysis.

• Strong analytical skills with experience in spend analysis, cost modeling, and market research; knowledge of contract law, supply chain risk management and compliance frameworks, and inventory management principles and materials planning concepts.

Essential Qualities

• Strategic Thinking: You align procurement activities with organizational goals and identify opportunities for long-term value creation

• Expert Negotiation: You secure favorable terms and build win-win partnerships with suppliers

• Analytical Excellence: You leverage data to drive decisions, identify trends, and uncover cost-saving opportunities

• Attention to Detail: You ensure accuracy in complex contracts, purchase orders, and transaction processing

• Leadership & Influence: You drive change, lead continuous improvement initiatives, and influence stakeholders at all levels

• Relationship Management: You build and maintain strong partnerships with suppliers and internal stakeholders

• Problem-Solving: You tackle complex procurement challenges with critical thinking and creative solutions

• Adaptability: You manage competing priorities and adjust quickly to changing business needs

Professional Attributes

• Superior communication and presentation skills for executive-level stakeholders and supplier negotiations

• Strong business acumen and financial analysis capabilities to evaluate total cost of ownership

• Project management capabilities to lead strategic sourcing initiatives from conception to implementation

• Excellent relationship management and stakeholder engagement skills across all organizational levels

• Exceptional organizational skills with ability to manage multiple priorities and deadlines simultaneously

• Customer service orientation with ability to support internal stakeholders effectively

• Strong work ethic with dependability and follow-through on commitments

• Commitment to following established procedures and maintaining compliance with policies and regulations

Physical Requirements

• Frequent standing, walking, and bending

• Remaining in a stationary position (i.e., seated or standing if able) for prolonged periods

• Employee will be required to move around the work site using pathways/ramps provided

• Communicating with others to exchange information

• Use of office equipment such as computers, telephones and filing systems will be required to fulfil duties

Job Type: On-Site

Job Location: Woburn, MA. At this time, we are only considering applicants within a 100-mile radius. No relocation assistance provided.

About Rennscot MFG

Rennscot MFG, founded in 2017, started as a motorsports-focused shop in the aftermarket automotive industry. Now, they are a leading provider of advanced manufacturing services located in Woburn, MA. Rennscot MFG strives to be more than just a machine shop; they solve problems in innovative ways, using a suite of integrated services to fuel a passion for ideation. With a focus on diversifying into commercial and critical technology sectors, Rennscot MFG delivers cutting-edge technologies and unwavering commitment to quality. They offer a comprehensive range of services, including reverse engineering, metal & polymer additive manufacturing, and precision machining to support various industries’ needs. For more information, visit rennscotmfg.com .

ITAR Requirement

To conform to US Government export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a US citizen, lawful permanent resident of the US, protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the US Department of State. Learn more about the ITAR here: .

EEO Statement

Rennscot MFG is an Equal Opportunity Employer; employment with Rennscot MFG is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.