Financial Administrator

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Job Summary

Reporting to the Director of Finance and Operations, the Financial Administrator independently performs day-to-day financial administration including reconciling to the general ledger, verifying and monitoring budgets, preparing financial analysis, and application of financial policies to transactions for the Memorial Church. Adheres to financial best practices, prepares accruals and prepaid expense journals in accordance with University policies and GAAP standards. Processes unrestricted, current use gifts and endowment donations using Advance. Provides backup support for chart of accounts maintenance and systems security authorizations. Reviews annual authorized requestor actions for Oracle financial applications, HUBS Next Generation, Buy-To-Pay, Grants Management Applications Suite (GMAS) and Concur. Trains staff in Oracle and Concur financial applications.

Position Description

• Reconciles expenses and journal transactions to the general ledger monthly.
• Prepares financial analysis, to include revenue receipts, contracts, and fund reporting for fiduciary compliance. Reviews Quarterly Flux reporting using Reporting and Analytics systems.
• Executes travel logistics, honoraria, and expense reimbursements for guest speakers and musicians.
• Prepares Buy2Pay vendor invoice payments, Concur travel reimbursements, and supplier setup.
• Reviews PCard receipts, business purpose submissions and applies costing.
• Monitors, processes, and reconciles Events Income and Expenses, analyses and prepares monthly reporting for applicable tax reporting line items.
• Assists with onboarding of FTE and contingent employees.
• Verifies budgets to ensure accuracy creates quarterly budget variance reports for department heads.
• Coordinates with CADM Payroll Coordinator for employee payroll remediation.
• Updates PeopleSoft Position Tracking and Costing.
• Processes offerings collections to include counting, depositing funds to Bank of America, credit voucher submission to cash management, reconciling receipts in the TouchNet UStore revenue system, depositing income from external events.
• Performs due diligence Yearly Access Review (YAR) to Oracle Financial Applications.
• Reviews financial transactions generated by the Harvard Chaplains team for Tub approval.

Basic Qualifications

Candidates MUST meet the following basic qualifications to be considered for this role: Bachelor's degree or equivalent work experience required. Minimum of 5 years related financial experience.

Additional Qualifications and Skills

• Demonstrated experience with financial systems and data query tools. Working knowledge of financial administration principles.
• Demonstrated skills in prioritizing and performing multiple tasks while maintaining exceptional attention to detail.
• Excellent interpersonal, written and verbal communication skills. Keen sense of compliance workflow and business processes.

Additional Information

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website ( to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Finance

Department Office Location

USA - MA - Cambridge

Job Code

405007 Financial Professional (N)

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

Office of the President and Provost

Salary Grade

056

Department

Memorial Church

Union

55 - Hvd Union Cler & Tech Workers

Time Status

Full-time

Pre-Employment Screening

Identity

Schedule

Full time. Monday through Friday. 35 hours per week.

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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