Office & Business Manager

General Summary: The Office and Business Manager will assist the Membership Director in the daily operations of the Membership Office. Essential duties will include interpreting Membership policies, applying policies to data operations, data entry of Membership data, assisting in Membership mailings, and the processing of donations. Duties may also include as needed, aiding in general fundraising and other Membership activities, timely correspondence with station Members, and coordinating the activities of work-study students and volunteers.

Examples of Duties: The duties of the Office and Business Manager at WUMB include, creation and tracking of vendor contracts and purchase orders, submission of invoices for payment, tracking of BankCard activity, and ordering of supplies. Business duties also include depositing checks and managing databases for the WUMB Music camps. Other duties may include maintaining financial information, acting as a liaison with the University and various external constituents, including department heads, program directors, divisional coordinators, and vendors, assisting with planning of station events, reporting and following-up on service calls for broken equipment, and requesting office cleaning, and various other administrative and support duties as necessary or assigned in support of the station’s objectives.

Qualifications:

Must be accurate, well-organized and detail-oriented. Ability to work independently and follow through tasks to completion in a busy environment is essential. Must be comfortable with Microsoft Word and Microsoft Excel. Familiarity with computers with demonstrated data processing experience is essential. Knowledgeable with Peoplesoft and Buyways preferred.

At least 2 years of experience with office and administrative management and a demonstrated knowledge of standard office procedures and policies

• Demonstrated ability to exercise discretion in the handling of confidential information
• Experience with data entry/data processing
• Strong knowledge of and experience with Microsoft Word and Excel
• Strong commitment to customer service
• Strong attention to detail
• Strong commitment to the accuracy and completeness of data
• Ability to communicate effectively and professionally both orally and in writing
• Ability to coherently organize, interpret and process various sources of data
• Ability to work independently, and as a member of a team
• Ability to balance and prioritize a variety of projects in a busy work environment

Application Instructions:

Please apply online with your resume, cover letter and list of three professional work references.

Review of candidates will begin following the application closing date.

Grade: 15 Hourly Rate: 29.33

This is a non-exempt union position.

All official salary offers must be approved by Human Resources.

UMass Boston is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact the [email protected] or 617-287-5148.