Part-Time Program Administrative Assistant

Part-Time Program Administrative Assistant

We’re seeking a Part-Time Administrative Assistant II to be the welcoming face and operational backbone of our busy program office. In this key role, you’ll provide front-line administrative support, coordinate events, and assist with special projects, ensuring the office runs smoothly and efficiently. This is an excellent opportunity for a detail-oriented, organized professional who enjoys interacting with visitors and internal stakeholders.

Compensation : Up to $28/hour | Contract role

Key Responsibilities:

• Serve as the first point of contact for visitors and callers, providing friendly and professional support
• Handle administrative tasks, including financial processing, meeting coordination, and space scheduling
• Plan and execute logistics for small and large events—catering, materials, registration tracking, and on-site support
• Manage staff timesheets and collaborate with managers on reporting and reconciliation
• Support special projects and daily operational tasks to ensure seamless office operations

Required Skills & Experience:

• Bachelor’s degree
• Proficiency in Microsoft Excel and Word
• Strong written and verbal communication skills
• Prior experience in office administration, program support, or administrative coordination
• Experience supporting meetings, events, or operational logistics

Preferred Skills & Experience:

• Experience in academic, nonprofit, or institutional settings
• Internship, work-study, or office support experience
• Familiarity with Adobe Illustrator or Photoshop

Work Schedule & Details:

• Onsite role with flexible start and end times
• Core hours: Monday–Thursday, roughly 10:00 AM – 3:30 PM (flexible)

There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All ProPivotal job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too.

ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.