Executive assistant

Our Brand :

At J.Jill, we’re redefining what it means to dress and live with ease. As a women-led, Boston-based lifestyle brand with 200+ stores nationwide, we design thoughtful, inspired apparel and accessories that celebrate the totality of all women. We’re entering an exciting chapter of growth — expanding our footprint, reaching new customers, and deepening long-standing relationships. We're seeking bold thinkers and doers to join us. With competitive pay and benefits, a supportive culture, and the chance to make a real impact, this is more than a job, it’s an opportunity to bring our ethos keep it simple, make it matter to life in new and inspiring ways.

Provides comprehensive support to multiple senior leaders and serve as the first line of contact for the respective department. The role manages complex calendars, budgets, and project plans and manages communications with internal and external stakeholders. Partners closely with the assigned senior leaders and key managers on a daily basis to proactively manage the execution of projects and priorities, including day-to-day follow-up on deliverables, oversight of deadlines, and managing communications. May prepare and distribute reports and presentations, managing sensitive communications, and serving as a trusted liaison across teams and cross-functional partners, ensuring seamless and effective results.

• Plans and organizes meetings, activities, and events to ensure alignment with strategic priorities. Monitors schedules of senior leaders and responds swiftly and accurately to changes based on the demands of these roles.
• Manages complex calendars and monitors schedules to ensure all time-sensitive matters are addressed promptly; Adjusts and responds swiftly and accurately to changing demands.
• Monitors and reviews incoming email and other correspondence on behalf of senior leaders. Uses discretion and professional judgment in drafting responses and following up on communications with appropriate level of discretion.
• Organizes and prepares agendas, presentations, and reports for executive meetings, and may include materials for Board of Directors.
• Performs budget and expense report tracking and reimbursement processing; processes invoices and purchase orders and partners with Accounting department to ensure timely processing.
• May provide contract administration support for assigned departments.
• Monitors pending projects for follow-up and timely execution and identifies potential issues for escalation.
• Administers all travel planning and reimbursement for itineraries that may require multiple destinations and/or people, often with short lead time and complicated schedules
• Works with respective executive to gather information and prepares agendas, presentations, and reports that may be used for a variety of discussions up to and including Board of Director meetings.
• Manages relationships and communications with internal and external stakeholders with professionalism, sensitivity and confidentiality.
• Assists team members with administrative or other project related needs including meeting logistics, document preparation, and tracking deadlines.
• Supports onboarding of new team members and helps maintain team resources, directories, and shared files as needed.
• May be required to plan and execute internal events, offsites, and team building activities.
• Provides backup to other administrative staff as required or needed from time to time or for specific duties.

Benefits, Tailored for You.

• Bonus eligible and flexible hybrid work arrangements.
• 401(k) retirement plan with discretionary match and tuition reimbursement.
• Medical, dental, vision, company paid LTD/STD, and generous amount of paid time off.
• Office includes amenities such as a café, fitness center, free parking and Red Line shuttle.
• Generous associate discount; group discounts on auto, pet and homeowner insurance.
• Discount Marketplace for travel, consumer products, food, auto buying, etc.
• Associate resource groups.

• Excellent verbal and written communication skills
• In-depth knowledge of Microsoft Office Suite with high level of proficiency in Word, Excel, PowerPoint, and Outlook
• Ability to interface well with all departments within the company in a professional and courteous manner
• Skilled in preparing reports and presentations containing complex information and managing budgets
• Demonstrated ability to manage multiple tasks simultaneously, exceptional organizational and time management skills
• Strong interpersonal skills to interface effectively with internal and external parties in a highly professional manner and approaches work with a collaborative mindset.
• Ability to maintain the highest level of confidentiality and manage sensitive material concerning the organization with the utmost discretion
• Familiar with expense management tools
• Able to manage competing priorities and thrive under pressure
• Proactive, resourceful and solutions oriented
• 5 + years prior experience in administrative professional roles, preferably supporting executive level leaders
• Prior experience interfacing with Board of Directors preferred

The above statements are intended to describe the general nature and level of work being performed by associates assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of this position.

At J.Jill, we believe our associates should be seen, valued, and celebrated. We support the advancement of our associates by harnessing their unique contributions to grow and improve, and our success is guided by a culture that values keeping it simple and making it matter. J.Jill is an equal opportunity employer and is committed to providing an inclusive and professional workplace free from discrimination and harassment. All employment decisions at J.Jill are based solely upon business needs, job requirements and individual qualifications without regard to race, color, religion, sex, pregnancy and pregnancy related conditions, gender identity, gender expression, national origin, sexual orientation, sexual and reproductive health decisions, age, marital status, disability, genetic information, military or veteran status or any other legally protected status. J.Jill provides reasonable accommodation to qualified individuals, in accordance with applicable laws. If you need to inquire about an accommodation to assist with completing the application process, please email [email protected]