Accounts Payable Analyst

Job Description

Job Description

We are looking for an Accounts Payable Analyst to join a scientific instrument manufacturing organization in Gardner, Massachusetts. This position supports the accuracy and integrity of the payables function by managing invoice processing, reconciliations, and month-end activities in a high-volume environment. The role works closely with accounting, purchasing, and other internal teams to maintain reliable financial records, support reporting needs, and help strengthen payment processes.

Responsibilities:

• Lead accounts payable close activities each month, ensuring transactions are recorded accurately and deadlines are met.

• Review invoices from domestic and international suppliers, validate supporting details, and process payments in accordance with company procedures.

• Reconcile vendor balances, accounts payable activity, bank records, and selected general ledger accounts to confirm accuracy and resolve variances.

• Investigate invoice, purchase order, and payment discrepancies, working directly with vendors and internal stakeholders to bring issues to resolution.

• Prepare account analyses, Excel-based schedules, and recurring financial reports to support audits, compliance, and management review.

• Record journal entries and maintain journals and ledgers related to payables, expense activity, petty cash, and special account conditions.

• Monitor employee expense submissions, including advances and overtime-related claims, and ensure proper coding to accounts and cost centers.

• Maintain organized vendor records, respond to supplier inquiries, and help ensure payment status and documentation remain current.

• Partner with finance and purchasing teams to improve consistency in spending controls, reporting practices, and payment term management.

• Contribute as a key user in automation and invoice workflow improvement initiatives, including ongoing enhancements tied to Esker processes.

For immediate consideration please call me directly and soon! 508-205-2127 ERIC LEBOW

• At least 3 years of accounts payable experience in a high-volume environment, including full-cycle processing responsibilities.

• Background supporting month-end close activities related to accounts payable, including reconciliations and adjusting journal entries.

• Experience working in a manufacturing setting is strongly preferred.

• Proficiency with Oracle is a MUST HAVE along with advanced Microsoft Excel skills for data review, analysis, and reporting.

• Working knowledge of account reconciliation, audit support, expense report processing, and general ledger interaction.

• Familiarity with multi-site operations and handling payments for domestic and international vendors, including multi-currency transactions.

• Understanding of Form 1099 processes and standard accounts payable compliance practices.

• Strong attention to detail, follow-through, and a proactive approach to resolving issues and completing work accurately.

For immediate consideration please call me directly and soon! 508-205-2127 ERIC LEBOW