Staff Accountant I (Accounts Payable)

Description

Reports To: Assistant Director of Finance

FLSA: Non-exempt (hourly)

PREAMBLE

Boston College High School is a Catholic, Jesuit, independent school serving approximately 1300 young men across grades 7-12 from various communities across Massachusetts. Founded in 1863, Boston College High School continues its commitment to an authentic formation of the head, heart, and hands within the parameters of the Characteristics of Jesuit Education, the Ignatian Pedagogical Paradigm, the BC High Mission Statement, and the strategic plan.

GENERAL SUMMARY

The Staff Accountant is primarily responsible for BC High’s accounts payable operations, ensuring that all invoices are processed accurately, vendors are properly maintained, and payment batches are completed on a timely basis. This role includes conducting initial reviews of vendor information, managing vendor compliance documentation (such as W-9s), and preparing annual 1099 filings. The Staff Accountant is also tasked with investigating invoice discrepancies, reconciling AP ledger accounts, and supporting basic general ledger posting needs under the guidance of the Senior Staff Accountant. This role is critical to maintaining strong vendor relationships and ensuring proper cash disbursement controls.

This role offers schedule flexibility and may be designed as either a standard full-time (40 hrs/week) or modified full-time (32 hrs/week) position depending on candidate and departmental needs.

ESSENTIAL JOB FUNCTIONS

Accounts Payable

• Process vendor invoices and bank drafts daily in Blackbaud/Paymerang.
• Prepare weekly payment batches.
• Research and reconcile vendor discrepancies and stale-dated checks.
• Maintain vendor files and ensure accurate W9 collection.
• Produce annual 1099s for vendors.

General Accounting

• Assist Senior Staff Accountant with basic reconciliations.
• Perform assigned GL reclassifications under supervision.
• Assist with audit requests related to accounts payable.

Student Billing & Auxiliary Receivables

• Coordinate incidental student charges within the FACTS system.
• Coordinate billing for auxiliary programs, summer camps, and external rentals.

OTHER DUTIES AND RESPONSIBILITIES

Other duties as assigned.

Requirements

PREPARATION, KNOWLEDGE, SKILLS & ABILITIES

• Bachelor’s degree, preferably in accounting.
• Preferred: minimum of 3 years’ experience in a finance/accounting role including.
• Proficiency with Excel and data analytics. Experience with Blackbaud Accounting Software, preferred.
• Strong verbal and written communication skills.
• Strong attention to detail.
• Ability to analyze financial data and prepare financial reports and account reconciliations.
• Ability to work both independently and as a member of a team.
• Ability to make recommendations and continuously improve processes.
• Ability to work closely with many people throughout the BC High community.

SUPERVISORY RESPONSIBILITY

• None.

WORKING CONDITIONS/PHYSICAL DEMANDS

• Normal office environment.
• Eligible for a 4-day, 32-hour work week.