Human Resources and Admin Specialist

Job Description

Job Description

A leading international technology and services organization is seeking a highly organized, compliance-driven, and proactive Human Resources & Administrative Specialist to manage HR operations, payroll administration, employee benefits, compliance, and office administration across multiple jurisdictions.

This role is ideal for a professional who thrives in a fast-paced environment, takes ownership of processes, and values accuracy, confidentiality, and operational excellence.

Requirements

Talent Acquisition & Employee Lifecycle

• Draft and manage job postings through LinkedIn, Indeed, and recruitment agencies
• Coordinate interviews and support the hiring process
• Prepare offer letters and onboarding documentation
• Manage onboarding activities including I-9 verification, payroll setup, and benefits enrollment
• Handle employee offboarding including final payroll coordination, COBRA processing, and system access removal
• Enforce company policies and HR best practices
• Address employee inquiries related to payroll, benefits, and retirement plans
• Support managers with employee relations matters including performance management, disciplinary actions, and grievance handling
• Monitor and report key employment-related issues to senior management

Payroll Administration (Multi-State & International)

• Manage bi-weekly payroll processing for U.S. and Canada operations and bi-monthly payroll for international entities
• Ensure accurate processing of payroll updates including new hires, terminations, bonuses, overtime, and salary adjustments
• Process overtime in compliance with federal and state wage laws
• Generate payroll reports and reconcile payroll data with Finance

Benefits Administration

• Administer employee benefits programs including medical, dental, vision, disability, HRA/FSA, and retirement plans
• Support leave management and employee benefit inquiries
• Reconcile monthly insurance and benefits carrier invoices
• Coordinate annual open enrollment activities and employee communications
• Analyze compensation and benefits trends to support talent attraction and retention strategies

Compliance & Employment Law

• Maintain up-to-date knowledge of U.S. employment laws and labor compliance requirements
• Ensure compliance with FLSA, ADA, COBRA, state-specific leave laws, and other employment regulations
• Review and update HR policies and procedures to maintain legal compliance
• Maintain accurate employee records and confidential documentation

Office & Administrative Management

• Act as liaison with external vendors, benefits providers, and office service providers
• Manage office administration, building coordination, and vendor relationships
• Oversee office access control and security systems
• Maintain secure documentation and system credentials

Benefits

Qualifications & Experience

• Bachelor’s degree in Human Resources, Business Administration, Finance, or related field preferred
• 3–7 years of progressive HR and administrative experience
• Proven experience managing payroll operations
• Strong knowledge of U.S. federal and state employment law compliance
• High attention to detail and financial accuracy
• Excellent organizational and time management skills
• Bilingual proficiency in English and Spanish required
• Advanced proficiency in Microsoft Excel and HRIS systems

Technical & Core Competencies

• Advanced Microsoft Office skills, particularly Excel
• Payroll reporting and reconciliation
• HRIS systems and employee database management
• Benefits administration and compliance coordination
• Document management systems
• Strong communication and interpersonal skills
• Ability to maintain confidentiality and professionalism at all times